Office Manager Job in Chicago, IL

Office Manager

We are looking for a highly organized Office Manager to support daily business operations. This is a long-term contract position suited for someone who thrives in a small-office environment and can confidently manage administrative, operational, and financial coordination. The ideal candidate brings a proactive mindset, strong attention to detail, and the ability to keep multiple priorities moving smoothly while maintaining an organized office presence.

Responsibilities:

• Oversee day-to-day office operations and ensure administrative processes run efficiently across the business.
• Coordinate payroll activities, process invoicing, and assist with accounts payable tasks with accuracy and timeliness.
• Prepare and submit union-related documentation, permits, and other required operational records.
• Monitor office supply levels, place orders as needed, and maintain an organized workplace environment.
• Handle front-desk and reception support, including greeting visitors and managing general office communications.
• Track deadlines and follow up on key tasks to ensure work is completed correctly and on schedule.
• Use Microsoft Office applications, including Excel and PowerPoint, to create reports, organize information, and support office functions.
• Learn and work within systems such as Paychex and Textura to support payroll and operational administration.