Administrative Assistant

The Church Receptionist / Administrative Assistant serves as the first point of contact for members, guests, clergy, and visitors. This role provides front-office support, administrative coordination, and operational assistance to ensure the church office functions efficiently and professionally. The position requires a warm, welcoming demeanor, strong organizational skills, discretion, and the ability to manage multiple priorities in a faith-based environment.

• Part-time 9am-3pm (typically 3 days per week)
• Occasional volunteer support on Sundays or special events, as needed

• 103rd/Halsted, Chicago, IL 60643

• Greet all visitors, members, and staff with professionalism.
• Answer and direct incoming phone calls, emails, and inquiries appropriately.
• Provide general information regarding church services, ministries, events, and office hours.
• Maintain a welcoming and orderly reception area.

• Provide direct administrative support to church leadership and office staff.
• Schedule appointments and manage calendars as assigned.
• Assist with document preparation, copying, filing, and data entry.
• Maintain accurate records and assist with updating member information.

• Assist with day-to-day office operations to ensure continuity during staff absences.
• Receive, sort, and distribute mail and deliveries.
• Monitor office supplies and communicate needs through established ordering procedures.
• Assist with inventory tracking when requested.
• Support internal communication by relaying messages accurately and promptly.

• Handle sensitive member, pastoral, and administrative information with strict confidentiality.
• Exercise sound judgment and discretion in all interactions.
• Adhere to church policies, procedures, and values always.

• Provide administrative assistance for church events and ministry activities as assigned.
• Coordinate with ministry leaders and departments to ensure smooth communication.
• Assist with the preparation of materials for special services, programs, and meetings.

• High school diploma or College Graduate.
• Previous receptionist, administrative, or office support experience A MUST.
• Strong verbal and written communication skills.
• Proficiency in basic office technology (email (Google Suites), MS Office Applications, phone systems).
• Excellent organizational and time-management skills.
• Ability to multitask and prioritize.
• Professional appearance and demeanor.
• Working knowledge of filing, documentation, and record management systems.

• Experience working in a church or faith-based organization.
• Familiarity with church management software or databases.
• Ability to work independently with minimal supervision.
• Strong commitment to teamwork.

• Occasional lifting of office supplies or materials (up to 20 lbs.).
• Office-based work environment with frequent interaction with the public.