Executive Assistant

Responsibilities

• Provide high-level executive support to two vertical leaders, managing complex calendars, coordinating cross-functional priorities, and ensuring seamless operational flow across both business units.
• Manage and process expense reports accurately and efficiently using SAP Concur, ensuring compliance with company policies and timelines.
• Serve as the primary point of contact for expense-related inquiries, providing clear guidance and support to employees.
• Coordinate meetings both in-office and externally, ensuring smooth logistics and follow-up.
• Communicate effectively across teams and with vendors to resolve discrepancies and ensure smooth financial operations.
• Handle ad-hoc administrative requests with flexibility and a proactive approach, supporting various departments as needed.
• Maintain organized records of expense submissions and approvals for audit and reporting purposes.
• Demonstrate strong attention to detail and problem-solving skills to identify and correct errors in expense reporting.
• Prepare documents and presentations using Word, Excel, and PowerPoint.
• Apply AI knowledge to streamline workflows and enhance productivity.

• 5+ years of experience as an Executive Assistant to multiple executives.
• Proven experience in administrative support or similar role, preferably in a corporate environment.
• Hands‑on experience with SAP Concur or similar expense management software for reporting and compliance.
• Strong communication skills, both written and verbal, with the ability to interact professionally across teams and with vendors.
• Exceptional attention to detail and accuracy in financial and administrative tasks.
• Ability to manage multiple priorities and handle ad-hoc requests in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other productivity tools.
• Organizational and problem-solving skills to ensure efficient workflow and timely completion of tasks.
• Flexibility and adaptability to support evolving business needs.
• High level of integrity and confidentiality when handling sensitive information.

Demonstrates extensive experience in providing executive support, managing complex calendars, and coordinating cross-functional priorities. Proficient in SAP Concur for expense management and skilled in Microsoft Office Suite to prepare documents and presentations.