Executive Assistant-Analytics, Strategy, and Research (FT), CFRN50960ASR

Executive Assistant-Analytics, Strategy, and Research (FT), CFRN
50960

ASR

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

The Executive Assistant provides high-level operational, administrative, and strategic support to the Vice President of Analytics, Strategy, and Research to ensure efficient and effective leadership operations. This role is responsible for managing complex and dynamic priorities, coordinating communications, and overseeing key administrative and operational processes with a focus on accuracy, discretion, and proactive problem-solving. The Executive Assistant serves as a key liaison with internal and external stakeholders, fostering seamless collaboration across the College while supporting critical initiatives, project coordination, and executive reporting.

• Manage and prioritize the Vice President’s complex calendar, anticipating needs, ensuring alignment with strategic priorities and proactively resolving scheduling conflicts.
• Serve as a primary point of contact on behalf of the Vice President, exercising sound judgment in triaging communications, responding as appropriate, and escalating matters when necessary.
• Coordinate and execute meetings and events, including booking in the College’s scheduling system, preparing agendas and materials, arranging technology, and partnering with Conference and Events, Scheduling, Custodial, and other departments to ensure seamless execution.
• Prepare, review, and ensure accuracy of executive-level materials, including presentations, reports, proposals, statistical tables and charts, data summaries, and correspondence.
• Exercise professional judgment in applying word processing and graphic arts skills to prepare internal and external reports, documents and publications (e.g., Strategic Long Range Plan, Fact Book, etc.) for final publication.
• Oversee administrative and operational functions of the Analytics, Strategy, and Research Office, ensuring efficient workflows and consistent processes and establishing new processes as needed.
• Serve as collaborative bridge between the Analytics, Strategy and Research and other campus stakeholders to facilitate college-wide institutional effectiveness initiatives.
• Coordinate, support, and advance departmental projects and initiatives by tracking timelines, scheduling meetings, managing documentation and shared virtual work spaces, following up on deliverables, and facilitating communication among stakeholders.
• Organize, schedule, and provide administrative support for shared governance groups led or convened by the Vice President.
• Compile and maintain executive status report on projects sponsored by the Vice President including timelines, milestones, outcomes, routine progress updates, and potential blockers of project progress.
• Coordinate domestic and international travel arrangements for the Vice President and select team engagements led by the Vice President, including itineraries and logistics.
• Respond directly to requests for existing data and route other requests to appropriate professional staff.
• Maintain and update internet and portal site content as assigned (e.g., Office of Research and Analytics, Strategic Long Range Plan Advisory Committee, Institutional Effectiveness Council, etc.).
• Maintain, organize and archive departmental materials, records and files and handle highly confidential and sensitive…