Executive Assistant

Job Description

To be successful you must possess and be able to:

• Schedule all international and domestic travel arrangements as needed for the Division Leader and team Executives
• Coordinate calendars and meetings for multiple Executives as needed – reserve meeting rooms, assist with agenda, coordinate teleconference calls, set-up room, order food & beverage, etc.
• Coordinate meetings for various Media team members as needed
• Screen telephone calls, review mail and field miscellaneous requests
• Handling all correspondence and communication in a professional manner
• Create expense report for multiple Executives including reimbursement and reconciliation
• Manage other support for the Executives
• Coordinate office services with other admins
• Support special projects as needed to include event planning
• Handle floor plans and all office moves for the Media Team
• Handle all new employee set-up and departing employee asset retrieval

• 5+ years of related experience, or a combination of education and experience to include executive administration.
• Highly organized, able to juggle multiple tasks/projects at once.
• Agile learner with ability to “think outside the box”.
• Enthusiasm for your work and a desire to set the highest standards for excellence within the company.
• Diplomatic, professional telephone manner and excellent written communication skills.
• Able to meet and surpass expectations by completing tasks immediately with exceptional accuracy
• Expert in Microsoft Outlook, Word, Excel & PowerPoint.
• Associate’s Degree in a related field;
  Bachelor’s Degree preferred.