Executive Office Administrator, Department of Surgery

## Executive Office Administrator, Department of Surgery Apply locations:
Streeterville, Chicago, ILtime type:
Full time posted on:
Posted Todayjob requisition :
JRAnn & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.
** Location
* * Ann & Robert H. Lurie Children's Hospital of Chicago
** Job Description
*
* Location:

Lurie Children's Hospital, onsite 5 days per week.

Hours:

40 hours per week and flexibility for occasional early morning meetings and evening meetings.
** General

Summary:

** The Executive Office Administrator provides advanced administrative as well as project/operational support to an executive leader(s). Ensures meetings, events, key projects, and programs are supported, well-coordinated, and aligned to meet the senior leader’s/department’s objectives.
Manages the executive's schedule and gatekeeps ensuring the executive is available to attend and prepared to lead key meetings.  May oversee the work and coordination of 1-2 administrative professionals when their work supports/impacts the executive’s objectives.
*
* Essential Job Functions:

*
* • Collaborates with the executive leader to ensure coordination of work and alignment of priorities.

• Manages executive leader’s schedule and gatekeeps ensuring executive is available for key meetings.  
• Manages complex calendar reprioritizing appointments as needed to address unfolding developments.  
• Meets frequently with the executive leader to keep him/her abreast of departmental projects to ensure adequate support is available for administrative needs.  
• Provides advanced technical and professional administrative support by prioritizing appointments and meetings; produces documents for the executive leader based on business and personal executive priorities.  
• Assists executive leader(s) with meeting management. Responsible for ensuring meeting materials, agendas, and meeting notes are developed and distributed.  
• Manages events on and off site. Coordinates logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs etc. meeting budget and schedule expectations.  
• Leads administrative projects as assigned by the executive leader (supporting time consuming and periodic administrative requests needed internally or requested by other areas).  
• Produces accurate and professional correspondence, reports and presentations that adhere to branding and marketing guidelines.  
• Assists with the design, monitoring and improving of processes for executive(s).  
• Supports staff in defining, documenting and maintaining clear, well-defined processes.  
• Analyzes problems, interprets operational needs, and collaborates with executive leader to develop solutions.  
• Oversees coordination of executive leader’s travel, creates itineraries for client/candidate visits and/or event speakers/participants.  
• May supervise lower-level administrative staff.

• May assist in creation of budgets and approving expenditures.  
• Other job functions as assigned.
** Knowledge, Skills, and Abilities:*
* • Bachelor’s degree preferred. 7-10 years of experience working with executive leaders in highly complex organizations.

• Business or healthcare experience coordinating and improving workflows for senior leaders in a complex and fast changing environment.  
• Proactive thinker; ability to anticipate and prepare ahead of need.  
• Must be detail oriented with the ability to successfully manage multiple, deadline driven priorities with minimal direction and accuracy.  
• Meticulous attention to detail; exceptional oral and written communication skills.  
• Intermediate to advanced project management experience.  
• Adept in creating complex documents, presentations, spreadsheets, reports, and business correspondence.  
• Excellent manager…