Coordinator, Chicago Regional Office

American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. We create trusted partnerships with leaders around the world to ensure Jews and Israel are safe and thriving.

With an unparalleled reach spanning six continents, AJC engages leaders in more than 110 countries through 40 offices and dozens of partnerships with Jewish communities worldwide. Wherever the Jewish people and Israel need us, AJC is there—empowering leaders in government, education, partner communities, and the private sector to counter antisemitism and act as allies.

The challenges we face are global. AJC is leading the global response. Join us.

AJC's Regional Offices connect the local communities with AJC’s global advocacy work to enhance the well‑being of the Jewish people and Israel. We maintain the agency's nationwide presence by attracting leaders and donors to AJC, enhancing the organization’s influence with key local, national, and international decision makers and stakeholders, implementing advocacy initiatives at the state and local level, and establishing and nurturing community relationships.
Your Impact This position makes an impact at AJC by providing effective execution of tasks and providing essential support to the success of the team/department; may lead small projects. Works with regular oversight to solve routine problems and make routine decisions.

Incumbents provide essential administrative support to the their department, enabling their team to function effectively and efficiently. Coordinators are responsible for completing a variety of administrative, communications, and event coordination-tasks, while assisting with projects and initiatives aligned with AJC’s priorities.

• Support the execution of the department's strategy, goals, objectives, and action plans by completing a variety of administrative tasks
• Coordinate logistics and communications for events, meetings, trainings, missions, and other projects
• Assist with the planning and implementation of research projects
• Maintain calendars and schedule meetings
• Arrange complex and detailed travel plans, itineraries, and agendas
• Enter updates and edits into AJC’s CRM DB
• Maintain inventory of office and event supplies
• Take notes at meetings with internal and external stakeholders
• Organize and maintain department documentation files
• Maintain the department's contacts and mailing lists
• Execute departmental reporting and tracking (e.g., financial reports, budgets, expenses, program updates, donor contributions, contracts)
• Respond timely to inquiries and requests from internal and external stakeholders
• Prepare and disseminate group mailings
• Draft correspondence, documents, spreadsheets, and other communication materials

• SupportthegrowthofAJCChicago throughtheaccurateand timelymaintenanceofregionalofficedatabaserecords,including constituentinformation,fundraisingandadvocacyeventtracking,anddocumentationofconstituentengagementandinteractionsin Raiser’s Edge (RE).
• MaintainandorganizeinventoriesofAJCprintedmarketingmaterials,office supplies,andpantrysupplies.
  
  PrepareandassembleAJC-branded folders and materials for meetings with donors, advocacy partners, and other stakeholders
• Support the creation and distribution of digital marketing communications, including newsletters, event invitations,and program communications through
  
  HubSpot.
  
  Assistwithsynchronizingrecordsbetween Raiser’sEdgeand Hub Spottoensureconstituentsreceive  accurate and timely digital correspondence.
• Assist with the creation and management of donation and event registration forms through Go Fund Me  Pro.
• Supportsubmissionofdonations,pledges,andgiftadjustmentrequeststothe
  
  National Gift Processing Teaminatimelyandaccurate  manner.
• Assist with processing invoices for the AJC Chicago office through Net Suite.
• Coordinate logistics for in-office meetings and events, including room setup, RSVP lists, catering coordination, pantry stocking, preparation of printed materials, name tags, table tents, and other event-related materials.
• Foreventsheldatexternalvenues,coordinateandprepareallbrandedandprintedmaterials,nametags,tabletents,andevent-specific supplies;…