Executive Assistant

Executive Assistant

Our client, a prominent Chicago-based firm, is seeking an exceptional Executive Assistant to serve as a trusted right-hand to a member of their C-suite. This is an exciting, high-visibility opportunity to work closely with senior leadership and play an integral role in a fast-paced, dynamic organization. The ideal candidate is sharp, proactive, and highly organized, with excellent judgment and a natural ability to stay ahead of priorities, anticipate needs, and keep a busy executive operating seamlessly.

Responsibilities:

• Manage complex, ever-shifting calendars and meeting logistics, often across multiple time zones
• Coordinate detailed domestic and international travel, including itineraries and contingency planning
• Draft, edit, and manage correspondence, board materials, presentations, and internal communications
• Prepare and reconcile expense reports; support light budget tracking and vendor coordination
• Serve as a key liaison between the executive and board members, senior leadership, clients, and external partners
• Anticipate scheduling conflicts and shifting priorities, and adjust plans proactively
• Coordinate logistics for offsites, board meetings, and executive-level events
• Manage projects and follow up on action items on the executive's behalf
• Exercise sound judgment and discretion with highly confidential business and personal information

Qualifications:

• 5+ years of experience as an Executive Assistant, ideally supporting C-suite or senior leadership
• Demonstrated experience managing complex calendars and travel for a senior executive
• Exceptional written and verbal communication skills, with strong attention to tone and detail
• High proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and calendar/scheduling tools
• Experience supporting board-level or executive-level meetings a plus
• Strong project management instincts and the ability to juggle multiple priorities without dropping details
• Ability to work independently, exercise sound judgment, and anticipate needs before they're voiced
• A steady, professional presence under pressure
• Comfortable working onsite in Chicago

Please submit your resume for consideration!