Executive Assistant

Description

We are looking for an organized and proactive Executive Assistant to support senior leadership within a hospital setting. This contract opportunity with potential for a permanent role is ideal for someone who can manage a fast-moving administrative environment, handle sensitive information with discretion, and keep executive operations running smoothly. The role combines executive scheduling, board coordination, office administration, and document management while serving as a reliable point of contact across departments.

Responsibilities:

- Manage executive calendars, coordinate appointments, and arrange meetings using Outlook while ensuring leaders are prepared for daily activities.

- Serve as the first point of contact for the office by answering calls, routing inquiries, taking messages, and helping maintain an organized reception and administrative area.

- Prepare, proofread, and format correspondence, reports, presentations, and board materials for executive leadership and governing committees.

- Organize Board of Trustees and committee meetings, including scheduling, agenda preparation, document distribution, minute transcription, room reservations, catering, and audio/visual support.

- Oversee key office operations such as mail distribution, purchasing requests, office supply coordination, and maintenance requests for shared equipment.

- Process administrative records and compliance-related documentation, including policy updates, contract files, required state reports, and license renewals.

- Support workforce administration by approving time records, assisting with provider payroll activities, and maintaining accurate internal documentation.

- Administer business tools and shared resources, including Zoom account licensing, board document platforms, and shared-drive materials for leadership meetings.

- Coordinate recurring leadership communications such as weekly agenda updates, huddle schedules, and other time-sensitive notices to senior team members.

- Provide flexible administrative assistance for executives and committees, applying sound judgment and established hospital procedures to day-to-day requests.

The salary range for this position is $28/hr. to $30/hr.. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

Requirements - 3+ years of experience in an executive assistant, senior administrative support, or similar office coordination role.

- Demonstrated ability to manage complex calendars, meetings, and executive priorities in a structured environment.

- Experience preparing high-quality documents, meeting materials, and formal correspondence using Microsoft Office applications.

- Strong organizational skills with the ability to handle multiple deadlines, maintain accurate records, and follow through on detail-heavy tasks.

- Comfortable supporting executive meetings, board-related activities, and cross-functional coordination with internal departments.

- Ability to handle confidential information with discretion and maintain a high level of professionalism in all interactions.

- Experience arranging travel or coordinating travel logistics is preferred.

- Strong written and verbal communication skills, with the ability to interact effectively with leadership, staff, and external contacts. Talent Match®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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