Executive Assistant, Organizational Development CFRNORDEV

Executive Assistant, Organizational Development (FT), CFRN
60022

ORDEV

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

The Executive Assistant provides high-level administrative and project support to the Vice President of Organizational Development. This role works independently under moderate supervision and demonstrates exceptional skills in synthesizing information, producing professional presentations and reports, coordinating strategic projects, and managing sensitive and confidential materials. The Executive Assistant is adept with tools such as PowerPoint, Canva, Excel, and content management systems and demonstrates initiative, discretion, and a clear understanding of institutional culture and governance in a fast-paced dynamic environment.

• Serve as the primary administrative support for the Vice President, coordinating cross-departmental meetings and managing executive-level communications.
• Draft, edit, and refine reports, presentations, letters, memos, and other high-visibility documents.
• Synthesize research, data, and meeting notes into clear summaries, infographics, or presentations.
• Prepare Board presentations, Cabinet reports, and special project updates on behalf of the Office.
• Ensure timely follow-up and tracking of action items, deadlines, and deliverables.
• Stays informed of relevant legal and policy developments.
• Develop visually compelling reports and presentations using PowerPoint, Canva, and other platforms.
• Support the coordination of department-led initiatives by managing timelines, tracking deliverables, and facilitating cross-functional communication.
• Conduct research and synthesize findings to inform organizational strategy, planning, and continuous improvement efforts.
• Maintain project documentation and assist with reporting, scheduling, and follow-up tasks to ensure strategic priorities advance on schedule.
• Serve as a liaison between the Vice President and stakeholders to support effective execution and alignment.
• Demonstrate strategic foresight by anticipating needs, preparing materials proactively, and managing operational details to support focus on high-impact priorities.
• Manage the department calendar, including scheduling, logistics, catering, and technology setup for meetings and events.
• Manage workflows and systems that support strategic priorities, including project tracking, document management, and coordination across departments.
• Assist with budget tracking, purchasing, and processing contracts and invoices as directed.
• Maintain records of contracts, project plans, vendor agreements, and department files.
• Serve as a key point of contact for inquiries to the Office, responding with professionalism and cultural awareness.
• Handle sensitive and confidential information with the highest degree of integrity and confidentiality.
• Support the cultivation of a respectful, collaborative institutional culture, modeling inclusion, adaptability, and emotional intelligence in all…