Production Coordinator

Looking for the opportunity to lead custom mechanical solutions? Looking for a job that will allow you to work on creative projects, gain hands-on experience, build unique equipment, and collaborate with a diverse team? A Production Coordinator position at The Chicago Flyhouse, Inc., may be right for you!

A career at Flyhouse is more than just a job. It's an opportunity to work on some of the most well-known structures and facilities in the country. You will be part of a team creating innovative solutions alongside like-minded project managers, engineers, safety technicians, and rigging experts to address technical, mechanical, and aesthetic design constraints. Working at Flyhouse is a career like no other.

We are looking for the next candidate to complement our growing crew and bring their own intrinsic motivation to the table.

Often, Flyhouse can customize a job to best fit a potential employee's background and career aspirations.

Location

Chicago, IL

Key Responsibilities

This is a full time, on-site, administrative position providing responsive support to Flyhouse Operations, Project Managers, Project Supervisors, and onsite crews. Due to the nature of the work,
some on-call availability outside standard office hours is required for time-sensitive administrative and logistical needs.

Provide detail-oriented on-site administrative support across multiple active projects, with strong written and verbal communication

Maintain calendars, schedules, and multi-project tracking, ensuring deadlines, deliverables, staffing needs, and outstanding items are continuously updated and communicated

Support project billing and budget administration, including tracking costs, maintaining supporting documentation, and ensuring materials are routinely updated

Maintain project documentation throughout the project lifecycle, ensuring required records, files, and administrative materials remain organized, current, and accessible

Participate heavily in contract administration, including but not limited to insurance compliance, safety requirements, and close-out documentation

Maintain project specific hour reporting including certified payroll, EEO compliance, and other CCIP/OCIP related payroll reporting compliance

Maintain paid time off tracking and reporting for all employees

Assist with all types of employee on-boarding, annual evaluations, and exit interviews

Coordinate project-specific union insurance and administrative requirements, including tracking project-specific needs and maintaining required documentation

Coordinate SPRAT and/or specialty technician hiring administration, including onboarding paperwork, certifications, credentials, and project-specific documentation.

Coordinate employee and crew travel, including airfare, lodging, ground transportation, itineraries, and corporate transportation accounts.

Travel to project sites as needed to provide administrative, documentation, and logistical support.

Assist with daily office support tasks including facilitating visitor access, shipping/receiving, and stocking of supplies

Other duties as required

Qualifications

3+ years Administrative Support Experience, Bachelor’s Degree Preferred

Strong knowledge of Microsoft Software Suite including Outlook, Word and Excel

Must demonstrate strong written and verbal communication skills

Must be able to operate out of our Chicago, IL headquarters primarily.

May need to work off hours to accommodate client’s needs.

Driver’s License and Passport preferred

Compensation

Full-Time, Salaried Position paid weekly via W2

Flexible Paid Time Off

401(k) with Company Match

Year-End Bonus (Performance-Based)

Paid Training & Professional Development Opportunities

Employees are required to acknowledge and adhere to the following Flyhouse policies:

• You…