Administrative Assistant

Administrative Assistant

Pay: $28.00–$36.00/hour

Hours:

Monday–Friday | 9:00 AM–5:00 PM

Location:

Chicago, IL 60637 | Onsite

Overview:
Seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support in a fast-paced environment. This role requires strong organization, proactive communication, independent judgment, and the ability to manage competing priorities and deadlines. The position has potential for extension or full-time conversion based on performance; however, conversion is not guaranteed.

• Strong administrative support and organizational experience.
• Ability to take initiative and work independently while coordinating closely with a team.
• Ability to manage multiple competing priorities and firm deadlines.
• Strong written and verbal communication skills with a professional and diplomatic approach.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience coordinating calendars, meetings, travel, and administrative documentation.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Consistent availability to work onsite.
• Ability to quickly learn internal policies, procedures, and systems.

• Provide administrative support to management and staff.
• Serve as a first point of contact for the department and respond to inquiries with an appropriate sense of urgency.
• Manage calendars, correspondence, documents, and records.
• Coordinate meetings and travel arrangements.
• Assist with organizing and managing events.
• Resolve routine and non-routine administrative inquiries.
• Support general office management and departmental operations.
• Utilize technology and AI tools to improve daily processes and administrative efficiency.

• Experience with Asana, Slack, and Google Workspace.
• Experience using AI tools to improve workflows and processes.
• Familiarity with coding languages or AI-assisted coding tools, such as R or Claude Code.
• Previous experience in a university or similar complex organizational environment.
• Comfortable learning and adopting new technology solutions.

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.