Administrative Assistant, PPM, Executive Management

PPM America, Inc. PPM is a US-based institutional asset manager. Established in Chicago in 1990, PPM exists to consistently support institutional clients in achieving their long-term value goals. We take a hard work, straight talk, full transparency and humility approach to our work. Our success is supported by a team-based culture that encourages debate, collaboration and consistency. At the center of our belief is the fact that our best ideas to date have and can come from any team member anywhere in our firm.

We believe the success of our investment culture is best demonstrated by the strong retention of our clients and investment professionals. PPM was again named one of the Best Places to Work in Money Management by Pensions & Investments in 2024. We attract professionals who exhibit humbleness, directness, and dedication. PPM’s values guide our internal conduct and help define the type of relationships we share with our investors, affiliates, and other valued partners.

Above all, PPM is passionate about giving back to our clients, to each other, and to our community. We understand that community and purpose are just as important as the job description when finding your next career.

We act like owners.

Integrity guides all that we do, and we are committed to exercising sound judgment in every decision that impacts the company and serves our clients.

We are passionate about investment performance and driving results.

We are relentless in our efforts to provide best in class service.

We strive to build strong and lasting relationships with our clients, seeking to gain trust in everything we do.

We work collaboratively with transparency and accountability.

We operate as a team.

We rely on each other, are accountable to each other, and respect each other.

We value differences and unique perspectives and embrace the principle that great ideas can come from anyone.

We embrace change.

We are not afraid to challenge the status quo in search of a better, smarter or faster solution.

We value learning, challenge ourselves and motivate others.

We are also committed to positively impacting our community.

As a firm, we invest time, experience and fundraising efforts with our non-profit partners.

At PPM, we offer volunteer opportunities to get involved with a network of peers and support the causes that are important to you.

Your passion and talents can make a lasting impact on our organization and our community.

Additionally, our employees go the extra mile every day and the benefits of working at PPM reflect our commitment to supporting and enhancing their personal and professional lives.

The plans and programs listed below are offered in collaboration with our parent company.

The Administrative Assistant provides critical administrative support to certain members of the Executive Team and their respective business areas. Routinely coordinates travel arrangements, prepares reports reporting, manages meeting planning, maintains calendars, prepares reports and binds presentations, creates and maintains files, handles incoming mail, telephone calls, orders office supplies, processes invoices and other routine requests. The Administrative Assistant also provides back-up to other Administrative Assistants, as needed.

This full-time, in-person role, is part of a broader collaborative Administration team that provides seamless support to our Executive Team.

• Manage and maintain calendars, plan and schedule meetings, coordinate conference calls, arrange necessary meeting resources including catering, meeting set-up and clean-up, as needed.
• Coordinate, plan and execute special and recurring projects, including the review and analysis of requests and inquiries, and perform follow-up to ensure completion.
• Coordinate travel arrangements and, where necessary, off-site work accommodations (e.g., workspace, equipment, computer access).
• Prepare and process expense reports.
• Provide administrative support including the creation and maintenance of informational reports, charts, spreadsheets, documents, and presentations.
• Schedule, plan, and organize company events such as town halls, parties, and…