Administrative Assistant, Information Security

Administrative Assistant

Based in downtown Chicago, the Administrative Assistant will provide administrative support to the Information Security department.

Responsibilities include:

Internal meeting setup, including scheduling, catering, tech setup, guest clearance and material support;

Maintain complex calendars, scheduling and coordinating meetings and conference calls and meeting logistics;

Receiving, screening, prioritizing and routing calls and mail to the appropriate personnel;

Arranging and preparing limited travel arrangements/itineraries, as necessary;

Preparing and submitting expense reports and processing invoices as necessary;

Organize department team meetings. Attend meetings to remain informed and provide optimum assistance and manage follow up;

Assist in the delivery of employee onboarding (scheduling and materials preparation) for department new hires;

Work independently on special projects under general direction of management, including coordination of department offsite meetings, special events, inter-departmental meetings, etc.;

Managing logistics of meetings including booking of the conference room, ordering food and setting up as necessary, assembling printed data/materials, updating and distributing the agenda; and

Performing other duties as needed, including faxing, copying, overseeing document notarization, mailing, logging parking validations and ordering supplies.

Qualifications:

5-10 years of experience supporting senior leaders;

Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; and

Strong proficiency in Outlook, Microsoft Word, Excel and PowerPoint.

Personal Attributes:

Outstanding organization skills with high attention to detail

Outstanding initiative and a strong work ethic

Responsible with a strong sense of dedication

Excellent interpersonal, verbal and written communication skills

Works well under pressure and with time constraints

Possesses strong integrity and professionalism

Education:

Bachelor's degree required.

Base Salary:

$60,000 - $100,000

In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives, a comprehensive benefits package and a flexible work arrangement. The base salary offered will be commensurate with experience and/or qualifications, industry knowledge and expertise, as well as prior training and education.

Equal Opportunity Employment Policy:

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances.

This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.

For positions based in Los Angeles:

For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.