Administrative Assistant

ADMINISTRATIVE ASSISTANT

Job Number: 416876

Department:
Civilian Office of Police Accountability (COPA)

Unit:
Investigations

In the Career Service.

Shift: Monday through Friday

Hours:

9:00 am – 5:00 pm

Days Off:
Saturday and Sunday

Starting Salary: $51,936.00

• Answers, screens, and directs calls/emails and responds to inquiries (internal and external).
• Assists with the management of COPA's fleet of vehicles.
• Maintains tracking spreadsheets, databases, and filing systems.
• Maintains calendars and schedules; coordinates meetings.
• Prepares communications such as memos, emails, reports, meeting notes, and other correspondence.
• Completes and processes forms and requests.
• Serves as timekeeper backup for COPA.
• Liaises with other members of the administrative team to handle requests from supervisors and senior team members.
• Distributes office mail.
• Provides general support for visitors.
• Assists in processing transactions within City of Chicago and COPA databases.
• Assists COPA supervisors and senior team members in tracking work assignments, deadlines, scope of assignment, and related details.
• Assists with retrieval and preparation of records from files.
• Maintains and manages equipment and office supply inventory.
• Performs related clerical, administrative and special project duties as required.

Additional duties may be required for this position.

• Two (2) years of administrative, office assistant or secretarial experience.
• Or: A diploma or certificate of completion from a vocational or business education program in Office Administration, plus one (1) year of administrative, office assistant or secretarial experience.
• Or:
  Graduation from an accredited college with an associate's degree, plus one (1) year of administrative, office assistant or secretarial experience.

This position requires applicants to complete an interview, which will include a universal skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected. Selected Bidders will be hired in seniority order according to the collective bargaining agreement.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

All references to political sponsorship or recommendation must be omitted from all application materials submitted for city employment.