Pitches & Proposals Coordinator

Pitches & Proposals Coordinator

Client Growth All Practice Areas Chicago, IL

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking a Pitches & Proposals Coordinator to join the Chicago office. Under the general direction of the Director of Pitches and Proposals and according to established firm policies and procedures, the Pitches and Proposals Coordinator works closely with the firm’s Client Growth team and business personnel to develop timely, high-quality, and competitive proposals. The Pitches and Proposals Coordinator is responsible for the development of pitches and proposals, which may include ensuring that documents are secure and in keeping with firm standards, facilitating the proposal review process, and guiding production of the final draft.

The position maintains professionalism and strict confidentiality in all client and firm matters. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.

• Support, report to and work with the Director of Pitches and Proposals on projects and key initiatives.
• Support the team members of the Pitches and Proposals COE on Pitch and Proposal opportunities.
• Work with the Client Growth Team and various departments throughout the firm to execute key components and requirements of pitch opportunities.

• Support the Pitches and Proposals team with proposal development from capture to award.
• Work closely with the firm’s Client Growth team and business personnel to develop timely, high-quality, and competitive proposals.
• Create qualifications packages to include relevant practice group descriptions, and experience.
• Assist with RFP, RFQ, award submittals and application responses.
• Draft proposal content such as introduction, overview, project approach and cover letters.
• Assist with content management of past and current proposals as well as standardized RFP responses.
• Editing and proofreading qualification statements, pitch books, proposals and other related materials.
• Maintain consistent brand identity through document templates.
• Coordinate the design process for specialty materials with the graphics team.
• Ensure that documents are secure and in keeping with firm standards.
• Ensure all proposal materials are entered into iManage and EPC in accordance with Pitches and Proposals COE Key Steps and Procedures.
• Work with the Pitches and Proposals team to ensure that deadlines are met.
• Assist with tracking pitch and proposal outcomes.
  
  Assist with EPC record maintenance and updates.
• Assist with Pitch and Proposal report efforts and compiling data
• Responsible for communicating the progress of projects to the Director of Pitches and Proposals.

(No specific bullet list provided.)

• Bachelor’s degree or equivalent experience required
• Experience working on proposals, reading and analyzing requests for proposal (RFPs).
• Exceptional organization and ability to work in deadline-driven environments and work within teams to complete projects.
• Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills. Proactive with excellent troubleshooting, problem resolution, and follow-through skills.
• Possess excellent knowledge of grammar, spelling, and punctuation, proofreading, and formatting; perform administrative functions and prepare relevant documentation; proofread material for grammatical, typographical, and spelling errors; and perform file maintenance. Attention to detail and accuracy is essential.
• Proficiency with Microsoft Office Suite (Word, Excel, Access, PowerPoint) required. Database management skills desired.
• Excellent interpersonal, verbal, and written communication skills.
• Ability…