Lead Records Assistant

job description - lead records assistant (office of the public defender) afscme 3696 )

job description

lead records assistant (office of the public defender) afscme 3696

aug 26, 2026, 4:23:31 pm

sep 16, 2026, 4:59:00 am

full-time shift start time : 8:30 a.m. Shift end time : 4:30 p.m.

offices under the president

cook county administration 69 w. Washington

cook county
offices

under the president

administrative hearings

auditor

bureau of administration

bureau of economic development

bureau of finance

bureau of human resources

bureau of technology

facilities

office of the president

job summary

under the general direction of a support staff supervisor, maintains office-wide records storage maintenance process; assists in administration, facilitation and distribution of written files, records and other data pertinent to the law office of the cook county public defender. Analyzes incoming correspondence and ascertains applicable principals who should receive the respective correspondence. Exercises discretion, sound judgment and personal initiative to determine and implement the proper approach or action to take in non-routine situations relative to records management operations.

Interprets and adapts guidelines, including unwritten policies, precedents and practices which otherwise do not adequately address the needs and circumstances of the unit. Coordinates the operations of personnel assigned to classifying and filing records, acts as a resource person to deal with department-wide or county-wide rules, regulations and protocols as they impact on the particular work area or its personnel.

May perform other duties as assigned.

employee will work at various locations

minimum qualifications

• possession of a high school diploma or general educational development test certificate is required
  .
• four (4) years' full-time administrative work experience is required
  .
• possession of a valid driver's license is required
  .

-or-

• graduation from an accredited college or university with an associate's degree is required.
• two (2) years' full-time administrative work experience is required .
• possession of a valid driver's license is required.

this position is considered a safety-sensitive position. Candidates who are selected to fill safety-sensitive positions must pass a required drug test as part of the pre-employment background check process.

candidates who are contacted will be required to produce original required documents (e.g., current driver's license, diploma, school transcript, certifications, etc.) listed on the notice of job opportunity within five (5) days of being notified, in writing, by the bureau chief of bhr (or designee) that they have been provisionally placed on the interview list. Candidates will be notified of how to submit the required document.

degrees awarded outside of the united states with the exception of those awarded in one of the united states territories and canada, must be credentialed by either the world education services (wes) or educational credential evaluators (ece).

knowledge, skills, abilities and other characteristics

knowledge of current systems and procedures relative to records management and operations, including scope of duplicating and reproduction methods; knowledge of the functions and operations of the department.

thorough knowledge of general and special clerical procedures particular to area of assignment.

knowledge of microsoft office suite and other software applications.

knowledge of business practices relative to office record keeping, correspondence and duplication.

knowledge of good office management principles.

thorough knowledge of correct business, legal and/or other technical language usage, punctuation, grammar, and…