Program Specialist II; Hybrid

Program Specialist II (Hybrid)

Chicago, IL

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

At AMA, our mission to improve the health of the nation starts with our people. We foster an inclusive, people-first culture where every employee is empowered to perform at their best. Together, we advance meaningful change in health care and the communities we serve.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Chicago for a Program Specialist II (Hybrid) on our Marketing & Membership Experience team. This is a hybrid position reporting into our Chicago, IL office, requiring 3 days a week in the office.

This role is responsible for contributing to the
development and effectiveness of the AMA Sections by assisting the Director in
implementing projects assigned to the unit with emphasis on project management
and administrative support. Assigned projects include Assembly and Governing
Council (GC) meeting planning, program development, documenting processes,
establishing measurable timelines and milestones, centralization and
simplification of credentialing processes, and standardization of GC election
materials and processes.

• Coordinate multiple project work plans and timelines through collaborative relationships with cross-departmental leads, and external partners, to ensure timely and accurate implementation and follow through.
• Ensure team members and leadership awareness of key/critical issues impacting projects and have shared accountability for implementing solutions. Document activities and outcomes in useful reporting structures.
• Communicate with Section team members on a regular basis, including updating the online presence of constituency groups, create general correspondences to reply to member inquiries, respond to telephone and email inquiries, and developing other communications as assigned.
• Work with Section team leads and policy analysts to implement, coordinate and evaluate program tasks and overall project plans.
• Support administrative functions (planning of education programs, administration of elections, etc.) directly related to the operations of the AMA Sections Assembly and Governing Council meetings, Standing Committees, Board of Trustees, and special projects, as assigned.

• Gather and prepare meeting materials and provide on-site assistance for meetings. Develop and coordinate production of meeting materials. Assist in the creation and updating of Excel spreadsheets for registration, summarization of event surveys, and managing the appointment and election process.
• Maintain multiple web-based platforms for content and document management, as well as provide content for Section web pages and collateral materials.
• Manage material production, audio/visual needs, travel and lodging, and other activities required to successfully conduct a well-organized event/presentation.
• Provide support to Director, Governing Council members, committee representatives, and other members, including helping with travel arrangements, expense…