International Student Compliance & Records Coordinator

Location:

Chicago, Illinois

Business Unit:
Rush Medical Center

Hospital:
Rush University Medical Center

Department:
Registrar

Work Type:
Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule:

8 Hr (8:00:00 AM - 4:30:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $25.20 - $35.60 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Reporting to the Associate University Registrar, the International Student & Records Coordinator is a critical member of a cross-functional team responsible for ensuring the accuracy, integrity, and compliance of institutional and student academic records. This role drives operational excellence by managing complex processes, interpreting policy, and aligning systems with the strategic priorities of the Office of the Registrar.

Serving as the Primary Designated School Official (PDSO), this position leads all aspects of F-1 visa compliance and international student support, ensuring adherence to federal regulations while delivering a high-quality student experience. The Coordinator plays a key role in safeguarding institutional compliance, optimizing processes, and providing expert guidance to students, faculty, and staff.

• Minimum of a Bachelors degree required.
• Minimum 2-4 years of experience in higher education or equivalent professional experience in a related environment.

• Experience working in a university environment particularly in a Registrar’s Office setting preferred.
• Experience with Student Information Systems and the ability to develop process and utilize technology to increase efficiencies.

• Exceptional attention to detail and data accuracy.
• Advanced proficiency in Microsoft Office (Excel, Word, Access)
• Strong interpersonal and customer service orientation
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Excellent written and verbal communication skill
• Demonstrated commitment to continuous professional development
• Ability to interpret and apply complex policies and regulations
• Strategic problem-solving and conflict resolution skills
• Strong commitment to diversity, equity, and inclusion
• Capacity to work independently while contributing to team success

• Lead Federal Compliance & International Student Services - serve as Primary Designated School Official (PDSO) for SEVP, ensuring full institutional monitoring and compliance with all federal regulations governing F-1 students. This includes managing records in SEVIS, preparing and issuing I-20s to students, and managing the OPT process for graduates. Act as the university’s subject matter expert on immigration policies, proactively interpreting regulatory changes and advising stakeholders.
  
  Comply with federal regulations, including appropriate record-keeping, to guide F-1 students through all stages of international student life cycle.
• Drive Regulatory Awareness & Strategic Guidance - monitor evolving federal guidance and global developments impacting international students. Translate complex regulations into actionable guidance for students, faculty, and university leadership.
• Enhance International Student Experience - design, implement, and continuously improve a comprehensive international student orientation program. Maintain up-to-date resources and…