Program Coordinator - Administration

Extra Help
- Program Coordinator
- Administration

This Position is temporary and limited to 900 hours.

Hiring Department:
Office of Continuing Education (CME)

Location:

Chicago, IL USA

Requisition

Hours per Week: 30

# of Positions: 1

Workplace Type:
On-Site

Posting Close Date:
Thursday, September 10, 2026

Salary:
The rate of pay for this position is $30.77 per hour.

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This position is not eligible for benefits.

Under minimal direction from the Assistant Manager and Lead Administrator, the Extra Help Program Coordinator supports the day-to-day administration and long-range planning of the College of Medicine Office of Continuing and Professional Development (CME). The position coordinates, tracks, reports, and maintains documentation for CME learning activities and stays current with applicable accreditation policies, standards, and practices.

The Extra Help Program Coordinator helps ensure that sponsored CME activities are appropriately documented and compliant with applicable accrediting body and program requirements. The position also supports program evaluation activities and provides administrative support to the Associate Dean for Interprofessional Education and Continuing Medical Education.

• Reviews, tracks, and maintains program data, including activity information, outcomes, attendance, participant attributes, and goal-related measures used for annual reporting, accreditation requirements, and faculty committee review.
• Assists activity directors and coordinators with navigating the CME proposal software, submitting applications, and completing required activity reporting.
• Works with the Assistant Manager to manage and compile data for annual reports and ACCME reporting, including required information for CME activities conducted during the reporting period.
• Manages registration requests and troubleshoots system-related inquiries, including questions related to CME application software.
• Coordinates monthly local and Executive Committee meetings, including scheduling, preparing agendas and minutes, and facilitating application reviews by committee members.
• Coordinates communication between the program office, departments, practitioners, and other stakeholders and organizations regarding CME activities and inquiries.
• Plans, coordinates, and conducts instructional meetings for individuals involved in CME activity development and design, including program administrators.
• Assists with generating invoices, certificates, and transcripts for CME activities, as needed.
• Ensures that planning documentation for sponsored CME…