Practice Assistant

Overview

Mc Guire Woods  LLP has an opening for a Practice Assistant in our Chicago office. This role will be supporting the Healthcare group and a team of 4 attorneys, including the Department Chair. The ideal candidate will have a strong background in administrative support, with exceptional attention to detail and organizational skills. This individual should be prepared to thrive in a fast-paced environment, support a high-performing team, and approach the role with a positive attitude and willingness to learn.

Mc Guire Woods , one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, Mc Guire Woods  offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

• Support four attorneys, primarily the Department Chair; proactively manage calendars, schedule meetings, interviews, and arrange travel
• Maintain open communication with all attorneys; keep the Department Chair apprised of developments and send frequent follow-up correspondence
• Prepare and format legal documents, correspondence, closing documents, signature pages, binders, exhibits, and document productions
• Manage documents in the DMS and e-rooms; distribute filings and correspondence; coordinate mailings, deliveries, and copy jobs
• Organize and maintain case files and project rooms; prepare files for closing and coordinate records storage
• File and organize emails in Outlook; handle confidential information with discretion
• Enter and verify attorneys' time entries; manage monthly billing, expenses, invoices, and check requests
• Coordinate meetings and events, including conference room scheduling, catering, and participant notifications
• Demonstrate professionalism and composure; deliver high-level customer service to attorneys, clients, vendors, and courts
• Adhere to firm policies; attend training; maintain current job skills; perform special projects and overflow assignments as needed

• High school diploma or GED with two or more years of related experience, or an equivalent combination of education and experience
• Proficient in Microsoft Office, Outlook, and the firm's billing and timekeeping systems
• Strong planning, organizational, and proofreading skills with the ability to manage multiple tasks under pressure
• Excellent written and oral communication skills; professional demeanor and telephone manner
• Able to work independently or collaboratively, delegate effectively, and adapt to changing priorities
• Confident attitude and a self-starter
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient, high-impact work.