Program Coordinator - AI Center Coordinator, College of Medicine

Program Coordinator - AI Center Coordinator, College of Medicine

Hiring Department:
Medical Education

Location:

Chicago, IL USA

Requisition

FTE: 1

Work Schedule:

Monday - Friday

Shift: Days

# of Positions: 1

Workplace Type:
On-Site

Posting Close Date:
September 11, 2026

Salary Range (commensurate with experience): $60,000. / Annual Salary

About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits

• Health
• Dental
• Vision
• Life Insurance
• a Retirement Plan
• Paid time Off
• Tuition waivers for employees and dependents

The Medical Education AI Center Coordinator will perform administrative duties related to the day-to-day operations of the Department of Medical Education (DME) AI Center in the within the College of Medicine. This position will assist Faculty with the implementation and deployment in the areas of simulation, assessment, research, education, certification, and workshops.

Administrative and operations lead for day-to-day activities of the DME AI Center:

• Coordinate center operations, communications, scheduling, documentation, logistics, and follow-up across multiple AI-related initiatives.
• Develop working familiarity with basic functions, workflows, and user needs associated with DME AI platforms.
• Serve as a primary point of contact for faculty, staff, learners, platform users, researchers, vendors, and collaborators within and external to the University of Illinois Chicago (UIC) using DME platforms.
• Maintain organized records of center activities, programs, events, grants, platform use, contacts, meeting notes, decisions, and outcomes.
• Track AI platform finances/charges and analyze usage data.

Program coordinator for AI educational programs:

• Support learners and faculty involved in all DME AI educational programs, including certificate programs, AI in Undergraduate Medical Education activities, and AI Workshop programs, and future educational offerings.
• Manage learner access to UIC/DME AI resources.
• Coordinate program logistics, including enrollment-related processes, records, calendars, meeting materials, and participant communications.
• Collaborate and coordinate with Health Professions Education administration, as needed.

Grant and project coordination for AI-related initiatives:

• Collaborate with Faculty to manage and coordinate existing and future grants for associated AI projects.
• Track project timelines, deliverables, personnel, budgets, meetings, reporting requirements, and required documentation.
• Coordinate administrative components of pending and future grant applications, including timelines, collection of materials, formatting, routing,…