Administrative Assistant

Description

On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable.

Compensation: $55k-$65k + potential bonus

Monday-Friday 9:00am-5:00pm onsite

$450 stipend towards health insurance after 6 months

PTO, Sick Days

There is no medical, dental, vision, or a 401k in place

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

Responsibilities:

- Keep office spaces, storage areas, filing systems, and program materials well organized

- Manage purchasing and replenishment of office supplies

- Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events

- Maintain paper and digital records

- Help with annual events

- Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission

- Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files

- Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review

- Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation

Requirements - Prior experience in an administrative, office support, or coordinator role.

- Strong organizational skills with the ability to manage files, supplies, and multiple priorities accurately.

- Proficiency in general administrative tasks such as data entry, scanning, filing, copying, and document preparation.

- Comfortable communicating with applicants, staff, vendors, and other stakeholders in a clear and respectful manner.

- Experience supporting events, meetings, or program logistics is preferred.

- Ability to monitor details carefully and maintain accurate records across both physical and digital systems.

- Familiarity with scholarship administration, application tracking, or document collection processes is an advantage. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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