Administrative Assistant

555 W Monroe St, Chicago, Illinois, 60661

Job Description

Job

Requisition
Opening Date: 09/08/2026
Closing Date: 09/21/2026
Agency:
Department of Human Services
Class

Title:

ADMIN ASSISTANT I - 00501
Salary:
Anticipated Salary (Eff 7/1/26) $5,834-$8,307/month ($70,008-$99,684/year)
Job Type: Salaried
Category:
Full Time
County:
Cook

Number of Vacancies : 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME

Work Hours:

Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch.
Headquarter

Location:

555 W Monroe St, Chicago, Illinois, 60661
Division of Rehabilitation Services
Bureau of Engagement and Support Services

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Division of Rehabilitation Services (DRS) is the state’s lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. The Division of Rehabilitation Services is seeking to hire an Administrative Assistant to provide administrative support to the Engagement and Support Services Bureau Chief.

The Administrative Assistant reviews and analyzes confidential and general inquiries received from internal and external sources, coordinates communications, and day to day activities and special projects for the Bureau Chief. The successful candidate shall demonstrate exemplary organizational and communication skills, be a self-starter, and be able to carry out assignments with limited oversight.

• Serves as administrative support to the Bureau of Engagement and Support Services Bureau Chief.
• Coordinates day-to-day activities of the Bureau.
• Coordinates special projects of a complex and confidential nature involving office operations.
• Performs administrative functions for the Bureau Chief.
• Performs other duties as assigned or required which are reasonably with the scope of duties enumerated above.

• Two (2) years of professional experience effectively communicating in written and oral formats and coordinating the day-to-day activities that lead to greater efficiencies and effectiveness within a large public or private organization.
• Two (2) years of professional experience working for a public or private organization, in a social or human services field, maintaining confidentiality and handling sensitive information with professionalism.
• Two (2) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
• Two (2) years of professional experience developing and maintaining professional working relationships with staff, customers, vendors and public and encouraging respect for those of other cultures and backgrounds.
• Two (2) years of professional experience conducting special projects which include evaluating existing and proposed programs, policies, and procedures for a public or private organization.
• Two (2) years of experience researching…