Donor Relations and Engagement Coordinator

Donor Relations and Engagement Coordinator

Job Category: Advancement

Requisition Number: DONOR
002925

• Posted :
  September 15, 2026
• Full-Time
• Hybrid

Showing 1 location

Lakeview Building
-SAIC
116 S Michigan Ave
Chicago, IL 60603, USA

Lakeview Building
-SAIC
116 S Michigan Ave
Chicago, IL 60603, USA

For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago Museum, on-campus galleries and state-of-the-art facilities.

SAIC’s undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.

The Advancement Office at the School of the Art Institute of Chicago (SAIC) plays a vital role in supporting the school’s mission to educate and empower the world’s most influential artists, designers and scholars. Advancement partners strategically with the internal and external stakeholders to build enduring relationships, secure philanthropic support and steward resources that enhance the students experience, fuel academic excellence and strengthen SAIC’s impact locally and globally.

The team leads a broad range of activities including fundraising, major and planned giving, advancement services and operations, alumni engagement and donor relations. By leveraging best-in-class systems, data insights and creative engagement strategies. Advancement ensures that SAIC can continue to provide world –class resources – from faculty support and scholarship funding to state-of-the-art facilities and innovative programs. Collaborations across departments, thoughtful stewardship and a commitment to community and creative are at the heart of the office’s work.

The Donor Relations and Engagement Coordinator supports the School of the Art Institute of Chicago’s Office of Advancement by coordinating the logistical and administrative components of donor, alumni, and institutional engagement activities. Under the direction of the Associate Director, Donor Relations and Engagement and in collaboration with the Executive Director, Advancement Strategy and Operations, the Coordinator supports the execution of events, engagement programs, and stewardship activities.

This position helps ensure the smooth implementation of these activities by coordinating logistics, maintaining accurate records, preparing materials, and providing onsite and administrative support.

• Coordinates logistical arrangements for donor, alumni, and institutional events, including room reservations, catering requests, and campus service submissions.
• Maintains event calendars, timelines, task lists, and other tracking documents to support the timely completion of event-related activities.
• Tracks event registrations, RSVPs, guest lists, attendance, and other participation information.
• Prepares and organizes event materials, including invitations, name tags, signage, programs, and printed collateral.
• Conducts vendor research, gathers cost estimates, and assists with coordinating vendor services and deliverables.
• Provides onsite support for event setup, registration, guest assistance, event execution, and breakdown.
• Responds to routine…