Program Coordinator, ARD Operations

Department:
Kellogg Campaign Strategy

Salary/Grade: EXS/5

The hiring range for this position will be between $58,000 - $62,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

The Kellogg School of Management at Northwestern University is proud of its global network of more than 72,000 alumni. With a network as broad as ours, we know how important it is to facilitate connections between and among our alumni in order to build a strong, engaged global community. As an elite global business school, the Kellogg Alumni Relations and Advancement team supports a breadth of opportunities for our alumni to connect with each other as well as the school, including social and professional networking, continued learning, career advice and more.

Please note:

This is a hybrid work environment, with required days in the office each week. Hours in the office can vary depending on the needs of the department.

• Manages the day to day data reporting needs; compiles and enters data into databases and systems.
• Coordinates team meetings including the schedule and logistics.
• Processes checks and prepares daily gift log.
• Processes new account creation for new gifts received.

• Understands and uses coordinated, consistent marketing and brand messages in all communications.
• Assists with writing and proofreading of communications
• Participates in the annual giving end of calendar and end of fiscal year calling programs for outreach efforts.
• Creates and nurtures relationships with the annual giving, operations and alumni relations teams through effective communication.

• Coordinates logistics related to alumni relations and annual giving programming including but not limited to creation of collateral, briefings, and bios of attendees to ensure a best-in-class event plan.
• Assists with contract negotiations as needed.
• Ensures event details including but not limited to tracking rsvp lists and providing updates to all interested parties on attendance.
• Assists with developing plans for events, including the Cvent registration creation, invitation creation, and event follow-up plans.

• Performs other duties as assigned.

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year program/project administration or other relevant experience.

• Strong knowledge of Microsoft Office Suite; familiarity with CATtracks and Tableau
• Agile at learning new software programs including NU specific and ability to troubleshoot technology
• Ability to manage team meetings, including invites, agendas, room reservation, and use of technology
• Ability to be flexible
• Ability to prioritize tasks and manage time effectively
• Detail-oriented with excellent writing and verbal communication
• Ability to manage multiple projects simultaneously

• 2-3 years program/project administration
• 2-3 years supporting multiple individuals in a dynamic, fast-paced environment
• Experience in higher education

• Ability to think critically and make strategic recommendations
• Ability to determine efficiencies and make changes as required
• Ability to build relationships across the organization

• health, dental, vision, disability, and life insurance
• paid vacation and holidays
• paid medical/sick and parental leave
• tuition benefits for the employee and dependents
• pre-tax and flex spending…