Part-Time Offices Services Coordinator

This role supports day-to-day office operations, covering mailroom management, large deliveries, supply stocking, and phone coverage. The position also acts as a backup to the Office Services Manager and monitors the department's shared inbox to handle employee requests.

Core Responsibilities

• Run the mailroom, managing major carrier accounts and overseeing incoming and outgoing mail and packages
• Coordinate with building staff to handle large deliveries
• Keep office supplies and refreshments consistently stocked
• Handle physical bank deposits as needed
• Answer and route phone calls, taking messages when necessary
• Step in as backup for the Office Services Manager across various office-related tasks
• Monitor the Office Services inbox and respond to employee requests and inquiries
• Manage and track budgets for office supplies and snacks
• Schedule and oversee service requests for building maintenance, coffee machines, and other appliances
• Take on other related duties as needed

Requirements

• Basic proficiency in Microsoft Office (Outlook, Excel, Word)
• Reliable and punctual
• Team player who takes ownership and initiative to see tasks through to completion
• Strong customer service mindset with excellent communication and interpersonal skills
• Strong organizational and time-management skills, with the ability to prioritize and manage one's own workload
• Able to deliver quality work in a fast-paced, time-sensitive environment
• Adaptable and open to direction and feedback
• Physically able to lift up to 50 pounds and spend extended periods walking, standing, and climbing stairs