Office Manager

We are seeking an Office Manager based in our Chicago, IL location to join the HR team. This is an in-office role located in Chicago, by Midway airport.

• As the Office Manager for Rockfon, you will own the employee office workplace experience by providing support for all office-related needs from floor to ceiling; ensure daily office activities run smoothly.
• Be a liaison to the management team in activities and task they need completed.
• Manage Office Operations:
  Oversee day-to-day office operations, including supplies, cell phones, food and beverage programs, leased vehicles, and other purchasing needs.
• Coordinate with GSP and ensure orders are distributed to the appropriate employees or departments.
• Build Strong Vendor Relationships:
  Manage vendors and service providers, including coordination, negotiations, and ongoing relationship management.
• Coordinate Business Travel:
  Serve as the primary BCD Travel Administrator and provide training and support on the travel platform.
• Arrange travel, primarily international, for employees and guests as needed.
• Lead Company Events & Meetings:
  Plan, coordinate, and execute internal and external events, including holiday celebrations, summer picnics, birthday celebrations, manager meetings, Board meetings, State of the Business meetings, and National Sales Meetings.
• Manage vendors, budgets, logistics, and event-related decisions.
• Create a Welcoming Office
  
  Experience:
  
  Oversee front desk operations and the reception area, including answering phones as needed and coordinating visitor arrivals and departures.
• Maintain Office Facilities:
  Ensure conference rooms and equipment are properly maintained and stocked.
• Coordinate office repairs, maintenance, and other services, as well as desk assignments and workspace changes.
• Manage Budgets:
  Monitor office and event-related budgets, ensure expenses are appropriately allocated, and coordinate cost transfers to the relevant budgets.
• Support New Hires:
  Ensure each new employee’s workspace is fully prepared and ready before their start date.
• Support Employee Engagement & Recognition:
  Administer the Employee Recognition Program, support engagement initiatives, coordinate monthly snacks, and manage holiday gift ordering and distribution.
• Partner with HR:
  Coordinate with HR on employee programs and initiatives, including onboarding, new-hire programs, holiday and anniversary gifts, employee engagement, and employee experience activities.
• Coordinate Mail & Deliveries:
  Receive, organize, and distribute incoming and outgoing mail and deliveries.
• Provide Executive Support:
  Partner with the management team as an Executive Assistant by coordinating meetings, arranging travel, preparing communications, and providing administrative support as needed.
• Contribute to Special Projects:
  Take on additional administrative responsibilities and projects that support the team and overall business needs.

• 2–5 years of experience as an Office Manager or Executive Assistant is required.
• Experience influencing others and utilizing internal networks to get things done.
• Proficiency in Microsoft Office.
• Ability to handle confidential information with discretion.
• Self-driven and highly motivated.
• Strong time-management and organizational skills.
• Strong interpersonal and communication skills.

• Competitive Pay & Benefits from Day 1:
  Comprehensive medical, dental, and vision plans.
• 401K Match:
  Up to 6%
• Paid Time Off:
  Generous PTO, 12 paid holidays, and parental leave.
• Educational Assistance & Career Growth:
  Invest in your future.
• Wellness Perks:
  Fitness reimbursement and EAP access.
• Safety First:
  Company-provided PPE and programs to keep you protected.

The annual salary range for this role is $65,000 - 70,000. Your base salary…