Executive Assistant

Executive Assistant

Reporting

Location:

Chicago - 345 North Morgan

$80,000-$90,000

Workplace Type:
Hybrid

ABOUT US

tmsunites technology, marketing, and sourcing to drive transformational change for the world’s leading brands. Withmorethan 1,400 employees across 28 countries., we offer an impressive range of solutions – from inspiration and innovation to category management and delivery.

Operating as a creative agency, a strategic consultancy, a sourcing business, and a technology provider, we engage with over 110 million customers every single day for our clients, including McDonald’s, T-Mobile, O2, Starbucks, and adidas.

Most importantly, we’re a place where you can achieve great things, and be recognized as the best.

WHAT MATTERS THE MOST

Breakthrough, business-driving ideas come from extraordinary people with the freedom to be their most authentic selves henticity and diversity are critical elements of our business. They can only be realized when we create access and equity for all. We foster a culture of inclusion and belonging and aspire to beever-evolving.

tmsis a place where brilliant people are better together. If you want your ideas to be heard and to contribute to a culture of inclusion and authenticity, bring us your voice! Visit us at

THE ROLE

Thisisn’tjust an administrative position,it’sa chance to create leverage and drive impact. As an Executive Assistant at tms ,you’llbe a trusted partner to senior leaders, ensuring they stay focused on high-levelprioritiesso thebusinesskeepsmoving forward. Ifyou’reambitious, proactive, and thrive in a fast-paced environment, this is your opportunity to make a difference.

We’relooking for someone whois:

Organized & Detail-Obsessed :

You thrive on creating order and efficiency in a fast-paced environment.

Proactive Problem-Solver:
Youanticipateneeds and act before being asked. You bring suggestions with you rather than just asking what to do.

Tech-Savvy :

Strongproficiencyin Microsoft Office and virtual meeting management (Teams isa must). Quick to adopt new tools and automation solutions.

Continuous Improver :

You’renot afraid to challenge the status quo and suggest better ways of working.

RESPONSIBILITIES

On-Site and Office Support

Be the face of the officebywelcomingguests, coordinate catering, and ensure meeting spaces are set up for success.

Managelogisticsfor gifts, food, and deliveries with precision and professionalism.

Flexibility is key: be ready to step in on-site beyond standard guidelines when business needs demand it.

Core Administrative Functions:
Calendar, Travel, and Expenses

Be the Gatekeeper & Guardianby protectingexecutives’time,managing complex calendars, prioritizing strategically, and resolving conflicts.

Coordinate domestic and international travel, including documentation like passports and visas.

Manage expense reporting with accuracy and compliance, ensuring smooth financial processes.

Handle essential operational tasks such as purchase orders and timesheets.

Meeting and Event Coordination

Drive the planning and flawless execution of large meetings and events—create agendas, coordinate content, manage technology, and run virtual sessions onMicrosoft

Teams like a pro.

Take ownership of professional gatherings, conferences, and team events, including vendor negotiations and logistics.

Document and Information Management

Keep informationflowing:maintain files, manage SharePoint and Teams sites, and ensureaccuratecommunication across platforms.

Organize and publish key documents, notes, and updates to keep stakeholders informed and aligned.

Collaboration and Continuous Improvement

Act as a trusted partner and backup for other Executive Assistants, fostering a collaborative team environment.

Challenge the status quo;identify opportunities to streamline…