Practice Support Administrative Assistant

Job : 8959
Updated:
Aug 27, 2026

Location:

Chicago, IL, United States
Category:
Practice Services/Legal Secretary

At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide.

Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

The Practice Support Administrative Assistant provides administrative support to the Associate Director, Manager, and Practice Support Services department. This role is responsible for fielding telephone calls related to attendance matters, monitoring and coordinating attendance updates in People Soft Time & Absence, responding to requests for assistance regarding work-related matters, managing general inquiries, creating and revising spreadsheets, correspondence and presentations, processing expense reports, scheduling meetings, assisting with special events, and supporting various projects as assigned.

This position requires a professional, organized self-starter with the ability to interact with staff and clients at all levels in a fast-paced, challenging environment. Strong customer service skills, a proactive work ethic, the ability to anticipate needs, sound decision-making and multitasking abilities, attention to detail, and flexibility are essential.

• Monitor and maintain practice assistant attendance and overtime through People Soft Time & Absence.
• Monitor, coordinate, and maintain secretarial review materials and related resources.
• Continuously monitor department telephones and inboxes.
• Coordinate and schedule meetings and appointments and maintain department calendars.
• Provide administrative support to the department and senior leaders.
• Serve as backup in coordinating secretarial assignments to meet staffing needs and arrange overflow assistance for attorney/client work and special projects.
• Assign practice assistants to visiting attorneys and distribute confirmation communications.
• Provide Chrome River access to Practice Assistants.
• Maintain and distribute updated assignment lists and department maps.
• Track and update new hire listing documents.
• Manage shared calendars and maintain Practice Assistant SharePoint resources.
• Oversee Accu Route tracking, communications, assignments, and meetings.
• Assist with onboarding and training of newly hired practice assistants, including preparation of training materials.
• Support department documentation updates and special projects as needed.

• Use Firm software, including Microsoft Office (Excel and PowerPoint), Document Management Systems, Visio, and other technology tools to prepare, revise, format, and finalize correspondence, memoranda, spreadsheets, presentations, department maps, and assignment lists.
• Proofread and review work product for accuracy and consistency.
• Maintain familiarity with People Soft Timekeeping and Chrome River systems.

• Establish and maintain paper and electronic files in accordance with Firm policies and procedures.
• Utilize the Firm's Document Management System to organize and maintain records.

• Provide assistance to Operations team members and Practice Assistants as needed to support Firm and client needs.
• Prioritize and organize workload to meet department objectives.
• Foster professional, cooperative, and supportive relationships…