Administrative Assistant

Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract position requires someone who can manage front-desk interactions, handle incoming calls effectively, and keep administrative tasks organized and up to date. The ideal candidate brings strong coordination skills, accuracy in data handling, and a helpful approach to supporting both internal teams and visitors.

Calendar Management

● Maintain and update senior leaders' calendars with a focus on optimizing his/her time and ensuring they are aware of their schedule and upcoming commitments: meetings, conferences, presentations, and media appearances

● Help strategically prioritize the calendar based on what is critical and/or urgent across various internal and external priorities

Meeting Management

● Provide backup executive support for Board management including, preparing and distributing board materials and minutes, coordinate schedules for meetings. Must be available to travel to off site meetings 2-4 times per year in the event the Executive Assistant is not available.

● Lead logistics for in person and virtual meetings, including coordinating meeting dates, invitations, catering, meeting space preparation, and basic audio visual setup

● Attend meetings, record minutes, and distribute meeting notes and action items

Travel Management

● Arrange travel, accommodations, itineraries, and all trip logistics for senior leaders, including expense report submission

● Create travel itineraries and agendas and compile documents for travel-related meetings

Professional Support

● Act as the point of contact between leadership and internal/external clients and stakeholders, filtering and prioritizing inquiries

● Draft, review, and send communications on behalf of leadership

● Assist with special projects and event planning and execution

● Demonstrate a high degree of discretion when managing confidential and sensitive information regarding the senior leader and/or area supported

Office Management

● Manage office operations including supply inventory, maintenance requests, visitor badge administration, mail and package distribution.

● Handle ad hoc office-related tasks and special projects as needed to support operational continuity and senior leaders' priorities

Requirements - Prior experience in an administrative support, office assistant, or receptionist role.

- Ability to handle inbound calls professionally and communicate clearly with a variety of stakeholders.

- Strong data entry skills with careful attention to accuracy and detail.

- Working knowledge of general office procedures and administrative best practices.

- Strong organizational skills with the ability to manage multiple tasks effectively.

- Proficiency with standard office software and administrative tools. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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