Administrative Assistant to CEO

WE'RE HIRING Administrative Assistant to the CEO

Be the right hand to our CEO — and a key part of how GCC runs.

PAY: $21.00 – $24.00 per hour | TYPE:
Full-Time

LOCATION:

Chicago, IL (West Side) — 4132 W. Madison Street

Garfield Counseling Center, Inc. (GCC) is hiring an Administrative Assistant to the CEO to provide high-level administrative and organizational support to our Chief Executive Officer. You'll be a trusted point of coordination between the CEO's office, our Board of Directors, internal departments, and outside partners — helping keep our executive office, and our mission, running smoothly.

Garfield Counseling Center, Inc. (GCC) is a Chicago-based substance use disorder and behavioral health treatment provider serving the West Side community. For years, we've delivered compassionate, evidence-based care to our clients — and we're growing our team to support new programs, expanded licensure, and the people who count on us every day.

• Manage the CEO's calendar, appointments, meetings, and travel arrangements
• Serve as a primary point of contact between the CEO and staff, Board members, funders, and regulatory agencies
• Draft, proofread, and edit correspondence, reports, and presentations
• Prepare agendas, materials, and minutes for Board and executive leadership meetings
• Maintain confidential files and records in line with GCC's document retention practices
• Coordinate logistics for meetings, site visits, and organizational events
• Track action items from executive and Board meetings and follow up to ensure deadlines are met
• Assist with documents related to licensure, accreditation, and regulatory submissions (IDHS/DBHR, SAMHSA, CARF)
• Process expense reports, invoices, and requisitions in coordination with Finance

• Associate's degree required;
  Bachelor's degree preferred
• 3+ years of administrative experience supporting a senior executive; nonprofit or healthcare setting a plus
• Experience supporting a Board of Directors or governance function strongly preferred
• Exceptional written and verbal communication skills
• High level of discretion and sound judgment with confidential information
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently, manage multiple priorities, and exercise initiative

This is an in-person, office-based role at GCC's Chicago location, with occasional local travel for meetings, site visits, or Board functions.

Garfield Counseling Center, Inc. is an equal opportunity employer.