Administrative Assistant ; Office Chief Procurement Officer) Seiu

administrative assistant i (office of the chief procurement officer) seiu 73

under the general direction of the department head or designee, performs a variety of coordinated administrative tasks to provide logistic support to office, business or operations by exercising advanced skills, selecting appropriate combination of methods from a wide variety of procedures, making simple adaptations and interpretations of a limited number of substantive guides and manuals, working closely with supervisors to formulate effective and efficient responses to minor problems.

Responds to requests for information, prepares and reviews incoming and outgoing materials/correspondence for consistency with departmental procedures. May act in the capacity of a resource person by demonstrating proficiency in the proper use of office equipment and execution of new work methods and procedures. Performs data entry into various applications including oracle ebs. Assumes responsibility for following-up in an effective manner on unresolved business within the purview of their assigned duties.

Performs other duties as assigned.

minimum qualifications

• high school diploma or general education development (ged) certificate is required.
• two (2) years of full-time work experience performing administrative and/or clerical job duties is required.
• must be able to lift twenty-five (25) pounds is required.

knowledge, skills and abilities

• proficiency in the use of microsoft office suite and other computer software.
• good attention to multifarious detail, ability to reproduce and cross reference data.
• ability to follow-up in a thorough and timely manner relative to unresolved business.
• knowledge of business, legal and/or other technical language usage, punctuation, and grammar for application to business forms, letters, records and reports.
• strong writing skills with the ability to edit correspondence, documents, contracts or related material.
• knowledge utilizing and applying basic mathematical skills and performs calculations relative to the tabulation of bids and/or other procurement documents or analyses.
• skill and accuracy in the control, organization and maintenance of files and records according to various methods (i.e. Electronic, alpha and/or numeric filing systems).
• good communication skills; ability to gather information from others and make inquiries; ability to convey information and explain or describe basic office policy and procedure to others in person or by telephone with proper training provided.
• ability to multi-task and perform well under pressure, plan and conduct multiple assignments within specified time frame/deadlines; ability to support administrative functions of the office.
• skill exercising sound judgment, discretion and tact relative to problems or situations involving general public, staff and/or outside agencies.
• ability to understand and carry out instructions, both written and verbally to others.

physical requirements medium work involves exerting 20 to 50 pounds of force occasionally or 10 to 25 pounds of force frequently or an amount greater than negligible and up to 10 pounds constantly to lift, carry, push, pull, or otherwise move objects. The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

veteran's preference when applying for employment with cook county government, preference is given in the application process to honorably discharged veterans who have served in the armed forces of the united states for more than 180 consecutive days, or during war time. To take advantage of this preference a veteran must: meet the minimum qualifications for the position. Identify themselves as a veteran on their employment application by answering yes to the question "are you a military veteran?"

attach a copy of their dd 214, dd 215 or ngb 22 (notice of separation) at time of application filing. If you have multiple dd 214s, 215s, or ngb 22s, please submit the one with the latest date. Coast guard must submit a certified copy of the military separation from either the department of transportation (before 911) or the department of homeland security (after 911).

The cook county department of veterans affairs can assist you with obtaining a certified dd214 and having it recorded for you at no charge. Please contact veterans.affairs…