Administrative Assistant

Honor Vet Technologies is a Service-Disabled Veteran-Owned IT staffing firm, ISO 9001 and ISO 27001 certified, working with federal agencies, state governments, and Fortune 500 enterprise clients across the US. What makes us different isn't a tagline; it's the way we work. We don't forward resumes and hope for the best. We take the time to understand where a professional like you are headed and only reach out when we genuinely believe there's a fit worth exploring.

Administrative Assistant

Chicago, IL, 60637 (Onsite)

6 Months

Provides administrative support to an organization unit requiring broad experience, skills and knowledge of organization policies and practices. Performs office management and general administrative functions for assigned manager/area. Serves as first point of contact with the department, providing professional assistance with the appropriate sense of urgency. Performs a variety of administrative duties. Supports one or more members of management and/or staff in a business or functional unit.

Work generally requires knowledge of company and/or business/functional practices, policies, programs and/or product line. Resolves routine and non-routine inquiries. Administrative responsibilities include calendaring, document preparation and management, correspondence, travel arrangements, and meeting/travel coordination. Maintains confidentiality.

• Demonstrated ability to take initiative and work independently, while remaining in close coordination with other members of the team and comfort working within a certain level of ambiguity.
• Proactive communication and organizational skills, with proven ability to juggle competing priorities with diplomacy, tact, and goodwill.
• Demonstrated ability to work in a fast-paced environment with firm deadlines.
• Familiarity with organizing and managing events.
• Curiosity and experience using AI to improve daily processes.
• Prior experience with coding languages (for example, R or Claude Code).
• Consistent in-person availability.

• Demonstrated skill and knowledge of or ability to quickly learn the internal workings of the Client.
• Proficient in Microsoft Windows Suite, including Microsoft Outlook, Word, Excel and PowerPoint.
• Previous experience with Asana, Slack, Google Suite, Chiand a general willingness to utilize new tech solutions.