PMIS Controls Coordinator

About SQN

sine qua non: (noun) something considered absolutely essential.

SQN Associates is a woman- and minority-owned company providing Construction Management, Program & Project Management, and Project Controls services to public and private clients in markets that include Aviation, Buildings & Facilities, Rail, Transit, Transportation, and Utilities.

Our mission is to be “absolutely essential” to the success of our clients, partners, employees, and community. Central to this mission is our commitment to a culture of excellence rooted in fostering reliable support and mutual respect for those we work with.

Our definition of success involves more than just hard numbers. We strive to stay true to our core values with every decision that we make, at every level. Our culture of excellence inspires us to hold ourselves to the highest standards in everything that we do, whether it’s conducting ourselves with accountability and transparency in our work, continually cultivating the capabilities of our team, or seeking ways to empower those around us in pursuit of a more diverse, equitable, and sustainable future.

When it comes down to it, SQN believes in putting people first.

Our greatest asset is the SQN Team – our dedicated and talented employees. By making it our business to take care of them both professionally and personally, we make it possible for them to take care of business. Thanks to the enthusiasm of the SQN Team, SQN Associates has been named as one of Crain’s Chicago Business’ Best Places to Work for multiple years running.

This position serves as a project data steward and operational administrator, ensuring project information is properly stored, named, classified, maintained, and readily retrievable in accordance with established project and client standards.

Full-time salaried employee

Job Title:

PMIS Controls Coordinator

Reports to:

Director of Buildings and Aviation

Responsible for: N/A

This position serves as a project data steward and operational administrator, ensuring project information is properly stored, named, classified, maintained, and readily retrievable in accordance with established project and client standards.

• Document & Data Control:
  Maintain accurate and complete project records, including naming conventions, metadata, classification, version control, and document organization.
• Correspondence & Transmittals:
  Log, route, track, and maintain correspondence, transmittals, and project email to support a complete and traceable project record.
• Cost & Schedule Support:
  Support accounting, cost, and scheduling workflows by maintaining accurate data, documentation, updates, and reporting inputs.
• Workflow & Action Tracking:
  Monitor workflows, outstanding responses, due dates, approvals, and action items; follow up with responsible parties as needed.
• Records & FOIA Support:
  Search, collect, organize, and export project records for FOIA, audit, legal, and authorized client requests.
• Reporting & Audit Readiness:
  Support reporting, data extracts, record reconciliation, management reviews, and audits.
• User Onboarding & Support:
  Assist with onboarding/offboarding, workflow guidance, training, and adherence to established Forma processes.
• Quality & Governance:
  Perform data-quality reviews, identify gaps or inconsistencies, reinforce project standards, and escalates process issues.
• Other duties as required by the project, client, or SQN business needs.

• 3+ years of experience in document control, project controls, project administration, engineering/construction, or a related field.
• Experience with Autodesk Forma/ACC.
• Strong…