Program Coordinator - Pulmonary, Critical Care, Sleep & Allergy, College of Medicine

Program Coordinator
- Pulmonary, Critical Care, Sleep & Allergy, College of Medicine

Chicago, IL, United States

Location:

Chicago, IL USA

Requisition

FTE: 1

Work Schedule:

Monday
- Friday

Shift: Days

# of Positions: 1

Workplace Type:
Hybrid

Salary Range (commensurate with experience): $55,000. / Annual Salary

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The Program Coordinator will coordinate all education programs, i.e. medical students, fellows, and sponsored programs in the Division of Pulmonary as well as perform administrative duties.

Duties & Responsibilities:

Fellowship Training Program Administration:

• Coordinates the application interview process: maintains scheduling software, schedules faculty interviewers, trains users how to use program management systems, creates evaluations, and generates score reports.
• Maintains and updates Human Resource Smartsheets for graduate medical education appointments and regulatory compliance.
• Coordinates completing and tracking onboarding tasks for new trainees: applications, licensure, contracts, certifications, and modules.

Maintains New Innovations trainee program management software:

• enters didactic schedules, tracks attendance, compiles data and generates reports, maintains BLS and ACLS certification records; compiles data and sends evaluation reports to trainees; creates surveys, organizes data, and sends reports to leadership.
• Collaborates with and provides guidance to other education program staff to complete projects.
• Organizes orientation activities. Coordinates graduation dinner ceremony and organizes special events.
• Schedules and proctors in training exams.
• Coordinates the scheduling of preceptorships, subspecialties, and educational blocks based on participants, with responsibility for accuracy and completeness of records in accordance with accreditation standards.
• Works with personnel at other training institutions (hospitals) to develop potential medical education experiences, such as additional rotations for students, to enhance their medical education.

Faculty Support:

• Coordinates semi- annual review trainee meetings with faculty advisors; compiles and distributes faculty evaluations.
• Assists Directors in completing administrative paperwork for the fellowship program; drafts meeting minutes, memorandums, and letters of recommendation.
• Drafts and compiles information for the newsletter.
• Organizes calendars, schedules meetings, and provides general administrative support to the Fellowship Program Director and Associate Program Directors.

Fiscal Administration:

• Assists in monitoring and reconciling fellowship program budgets and financial accounts; prepares periodic financial summaries and expenditure reports to ensure appropriate use of program funds and adherence to institutional and sponsor guidelines.
• Makes purchases for Directors using T and P cards. Coordinates weekly business meals. Coordinates business travel arrangements.
• Reconciles purchases in Emburse. Purchases supplies in ibuy.
• Co-Manages the day-to-day administrative operations of Pulmonary, Critical Care, Sleep, and Allergy alongside fellow support staff.
• This includes providing cross-coverage as well as support the orientation of new…