Executive Assistant, WHQ & Performance

Executive Assistant – Global WHQ - HR People & Performance

As an Executive Assistant (EA) at Kraft Heinz, you are the heart team's business operations – the work you do enables our executive leadership to deliver against our priorities. You are an expert at the art of stakeholder management, seeing around corners and anticipating leader needs while enabling them to achieve our Company ambitions. You keep pace with a dynamic, ever-changing environment and possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

You know and champion our values, how we work and where we win with internal and external partners, stakeholders and employees. This role will directly support the Vice President, People & Performance - WHQ
• Global People Chief and 2 other executives on her team. This is a Hybrid Role Onsite 3 days/week at Aon Center in Chicago, IL.

• - Go waybeyond“calendar Tetris”to strategically support your leader(s) to prioritize, manage their time and energy, andaccomplishtheir goals. This includes managing the leader’s calendar by scheduling appointments, meetings, andeventsand ensuring meeting spaces are appropriately booked and prepared. You will coordinate with internal and external stakeholders to arrange meetings as needed.
• - Ensure leaders are equipped to engage effectively by managing meeting agendas, resources, preparationworkand details
• - Manage senior executives’ travellogisticsand activities to maximize their time and personal well-being ,including booking flights, hotels, and transportation.
• - Coordinate with travel agencies, airlines, and hotels to ensure smooth travel arrangements.
• - Demonstrate sound business and financial acumen and speak the language of their leader(s) and our business
• - Maintain confidentiality and handle sensitive information with discretion
• - Ensure the leader’s office is run efficiently and effectively, whilemaintainingconfidentiality and professionalism.
• - Contribute to the success of the Executive Assistant team through effective communication,cooperation and teamwork, including in-office coverage

• - Manage invoices, vendors and expenses following company process and within designated tools and systems
• - Organize communications from the office of their leader in partnership with our Corporate Communications and/or HR teams, drafting whereappropriateand/or coordinating approvals
• - Manage a high volume of tasks, information and communication in a way that upholds culture, champions our brand, and helps the leaders shine
• - Thoughtfully plan and flawlessly execute internal and offsite events on behalf of the leader, and coordinate with internal teams, vendors, and external partners as needed.
• - Manage event logistics, including catering, audiovisual equipment, and venue arrangements.
• - Visitor Management: securing visitor passes,assisting with visitor travel, etc.
• - Partnerwithlocal Facilities team (where available) to ensurethe workspace and break area of the leader is clean and tidy.
• - Lead or support other projects as needed

• - At least 3 + Years of Experience supporting executives and teams based on their priorities
• - Exceptional interpersonal communication and collaboration skills required, experience working in an interdependent/matrixed organization
• - Ability to anticipate the needs of your executives and teams based on their priorities
• - Ability to practice sound judgment and work independently with minimal supervision
• - Flexible and adaptable; experience navigating ambiguity, changing priorities, and fast pace
• - Excellent listening…