Legal Practice Assistant

Legal Practice Assistant

A well-respected Chicago law firm is seeking a Practice Assistant to join its growing team. This is a full-time position supporting senior associates and counsel within a busy practice group, providing high-level administrative support and serving as a key resource for attorneys who manage complex matters and growing client relationships. The role follows a 35-hour work week with a schedule of 9:30 AM-5:30 PM.

The position is currently five days onsite, with the potential to transition to four days in-office once the Chicago office is fully established.

The salary range for this position is $75,000-$95,000, depending on experience.

This is an excellent opportunity for a proactive administrative professional who enjoys being a true right hand to busy attorneys.

• Provide day-to-day administrative support to attorneys, including calendar management and workflow coordination
• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, transportation, and contingency planning
• Prepare, review, and process expense reports and reimbursement requests
• Enter, review, and maintain attorney time records in accordance with firm billing guidelines
• Assist with billing functions, including reviewing and editing bills
• Coordinate client meetings, internal meetings, events, and other attorney-facing activities
• Maintain attorney biographies, assist with new matter openings, and support administrative reporting needs
• Update and maintain CRM databases and assist with client relationship management initiatives
• Support business development efforts, including client outreach, client gifts, and relationship-building activities
• Serve as a primary administrative resource for attorneys and help facilitate communication with internal departments
• Utilize firm technology and workflow tools to manage tasks, records, and administrative processes
• Provide exceptional client service while handling sensitive and confidential information with discretion

• 3-5 years of administrative support experience, preferably within a law firm or other professional services environment
• Strong ability to work effectively in a high-volume, fast-paced setting
• Experience coordinating complex travel arrangements and managing demanding schedules