Administrative​/Clerical Associate, Administrative Management

Office Operations Associate

We are looking for an organized and detail-oriented Associate to oversee the daily operations of our office in Chicago, Illinois. The ideal candidate will ensure smooth workflows, manage administrative tasks, and foster a positive work environment. This role requires a proactive approach to coordinating various functions while maintaining high standards of professionalism.

Salary Range: 120-200K

Benefits: M/D/V, 401K, PTO

Responsibilities:

• Oversee the daily operations of the office, ensuring efficient use of facilities and support staff.

• Organize and manage logistics for attorneys and staff to streamline workflows.

• Handle financial tasks such as bank reconciliations, accounts payable, and preparation of financial statements.

• Collaborate with external accountants to facilitate tax return preparation and compliance.

• Supervise audits, census processes, and management of profit-sharing and 401(k) plans.

• Review and compile necessary information for renewing firm insurance policies.

• Administer payroll processes for all employees, including partners and support staff.

• Evaluate lease agreements and coordinate with building management on safety protocols.

• Assist with billing operations and collaborate with the Billing Systems Administrator.

• Plan and support firm social functions and other related activities as needed.