Program Administrative Assistant - Child Development Center

PROGRAM ADMINISTRATIVE ASSISTANT, CHILD DEVELOPMENT CENTER,FULL-TIME

TRUMAN COLLEGE

Truman College is seeking a Program Administrative Assistant tohelp assist in our Child Development Lab Center in areas of enrollment, attendance, health, safety and nutrition in accordance with grant regulations, licensing and accreditation standards. The Program Administrative Assistant will assist in filing andrecord-keeping, creating documents and reports and act as the firstpoint of contact for parents and visitors to the Child Development Lab Center.

• Assists in recruiting, enrolling, and maintaining information about eligible children for the center by gathering and entering data and maintaining appropriate files and children’s folders.
• Directs parents, visitors and faculty to appropriate staff viaface-to-face and telephone contacts.
• Under supervision of Site Director and Family Services Coordinator, works with parents on a variety of issues surrounding enrollment, fee payment, and family issues. Assists in management of accounts payable and receivables; maintains tracking of volunteer hours for in-kind billing.
• Creates, revises and updates documents, memos, letters, andforms as needed.
• Completes monthly reports and provides other assistance to Site Director, as needed.
• Enters data into child development center management tracking systems. This data would include, but not be limited to,attendance, health information, family information, and staff information.
• Maintains inventory and orders office and classroom materials and supplies.
• Works with college to ensure center receiving appropriate food service. Documents problems with services. May be asked to attain food service license and assist with food disbursement. May beasked to assist with ordering food or developing menus, asneeded.

• Associate’s Degree in Business, Education or a related field,plus two (2) years of experience in completing clerical tasks and working with clients/customers required. Bachelor’s Degree preferred.
• Work experience in a Head Start center or social service agencyis preferred.
• Bilingual preferred.
• Must have a “customer service” attitude, as the position requires a great deal of interaction with parents and staff.
• Position requires strong oral and written communication skills.
• Must be highly organized, motivated and able to meet deadlines.
• Must be able to work independently with limitedsupervision.
• Must have computer skills and a working knowledge of Microsoft Office, including Excel, Word.

$56,891.63 - $59,736.21

Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience,knowledge, skills and abilities.

Benefits information is found at https://(Use the "Apply for this Job" box below)./

This position is represented by the Local 1708 union.

We are an equal opportunity and affirmative action employer.

Chicago residency is required for all full-time employees within6 months of hire

Thank you for your interest in City Colleges of Chicago!