Administrative Assistant – Medical Group Executive Support

Overview

Job Title:

Administrative Assistant - Medical Group Executive Support

Location:

Chicago, IL

Employment Type:

Full-Time | Non-Exempt

Provide high-level administrative support to multiple corporate executives of Prime Healthcare Illinois Medical Group. Based at Resurrection Medical Center, this role offers exposure to physicians, executives, and healthcare leadership, along with significant opportunities for professional growth and development.

The ideal candidate is adaptable, proactive, and self-motivated, with exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities efficiently. Must be comfortable handling sensitive information accurately and remain professional and composed under pressure, with strong interpersonal skills to collaborate effectively with executives, physicians, and internal teams.

• Provide administrative support to multiple corporate executives, including scheduling meetings, managing calendars, and coordinating appointments.
• Maintain office operations at Resurrection Medical Center, overseeing supplies, technology, cleanliness of shared spaces, and coordination with IT, maintenance, security, food & beverage, and EVS teams.
• Upload, track, and maintain contracts and related documents for legal review; manage records to show status and proactively alert stakeholders to pending actions.
• Maintain and update physician directories, including Excel management using basic formulas, column adjustments, and data organization.
• Prepare meeting notes, contact lists, reports, and other documentation with accuracy and attention to detail.
• Manage multiple priorities simultaneously, follow processes, and ensure deadlines are met in a fast-paced, high-level executive environment.

Technical Skills & Tools:

• Proficient in Microsoft Word and Excel (basic formulas, adjusting/hiding columns).
• Experience with PDF software (Adobe Reader or similar).
• Skilled at handling sensitive information with discretion and accuracy.

Travel:

• Occasional travel to support one of eight hospital sites (approximately 1–2 times per month).

Education, Experience, & Training:

• High school diploma or equivalent required; college degree preferred.
• 1–2 years of administrative or secretarial experience preferred.
• Strong verbal and written communication skills, with the ability to compose professional correspondence.
• Proficient in Microsoft Office:
  Word, Excel, and PowerPoint.
• Positive attitude, willingness to learn, and proactive approach to work.
• Additional language skills are a plus.

#LI-TA1

This position is an ideal entry point into an executive career path within a complex healthcare organization. The role provides hands-on exposure to executive decision-making, physician leadership, and enterprise-level operations. Individuals who demonstrate strong performance, initiative, and adaptability may be well positioned for growth into advanced executive support, operational, or leadership roles.

Prime Healthcare Illinois Medical Group offers competitive compensation and a comprehensive benefits package that provides employees the flexibility to tailor benefits according to their individual needs. Our Total Rewards package includes, but is not limited to, paid time off, a 401K retirement plan, medical, dental, and vision coverage, tuition reimbursement, and many more voluntary benefit options. A reasonable compensation estimate for this role, which includes estimated wages, benefits, and other forms of compensation, is $19.00 to $27.52 per hour.

The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire, in which a wide range of factors will be considered, including but not limited to, skillset, years of applicable experience, education, credentials and licensure.

The company is dedicated to empowering its staff with a comprehensive, competitive benefits package, allowing them the freedom to customize their benefits to fit their unique needs. Our abundant resources, programs, and voluntary options serve as a foundation for individual growth and well-being. Learn more here:

Full Time

Days

Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories.

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