Material Control Coordinator

* Execute the daily inventory processes which minimize inventory costs while maximizing accurate stocking levels, utilizing MAXIMO reporting tools and function; conduct cycle counting schedules, quarterly/annual inventories, and reporting matrices to minimize variances; continuously monitor stock levels at all inventory locations.
* Inventory operations includes the daily deliveries of parts and materials to supported groups across campus.
* Support the operations of the trades, engineering, and utility plant groups via efficient distribution of materials to the shop locations.
* Assist with daily walk-up requests for parts, materials, or status of previous purchases.
* Collaborate with Operations teams in determining appropriate items and stock levels.  Assist shop supervisors in the reconciliation of material work order requests within MAXIMO and the University purchasing platform(s).
* Hold ongoing customer reconciliation meetings with all key customers — within FS and across the University — to ensure service levels and obtain feedback.
* Responsible for ensuring internal controls are both completed and followed to record all transactions which safeguard University’s assets; work with staff on departmental policies and procedures to prevent loss, errors, or omissions and promote accountability.
* Continually adhere to policies and procedures to minimize risk or loss.
* Respond to internal audit requests and audit recommendations as required.
* As required, evaluate current Material Management policies and procedures to reduce work that is not value-added.
* Recommend changes to the Material Lead to streamline processes and ensure optimal customer service; work with internal resources to implement change.
* Assist in the development or updating of Standard Operating Procedures for Material Control functions.
* Measure progress and continually monitor improvements / recommend ongoing changes to the Material Lead.
* Minimize asset-carrying costs of inventory by monitoring stock levels.  As required, forecast stock needs based on historical data, seasons, and scheduled maintenance.  Ensure that inventory is properly safeguarded and is properly stored, tracked, and managed.
* Collaborate with Buyer/Contract Specialists in the procurement of facility-related services and commodities for internal FS units as well as others across the University.
* Monitor existing processes to evaluate and assess vendor performance based on price reasonableness, service quality, delivery, and other requirements.  Evaluate and determine process improvements and customer satisfaction.
* Adopt 'Best-in-Class' practices and establish benchmarks to monitor vendor performance by implementing processes such as vendor scorecards and other performance matrix methodologies.
* Ensure that implemented process will determine inherent capabilities, as well as current performance of vendors.
* Work collaboratively with members of FS and others on departmental initiatives to improve processes and systems of all types.
* Lead teams and develop close working relationships with departmental staff who implement material control policies and practices.
* Work closely with staff in central Purchasing & Payment Services, Audit & Compliance, Risk Management, Environmental Health and Safety and other related offices on purchasing and control matters.
* Serve as liaison to other University entities purchasing facilities-related goods and services.
* Other Duties as assigned.
* Self-motivated team player with the ability to work collaboratively and cross-functionally is required.
* Demonstrated ability to work independently to meet long-term goals and under deadline pressure.
* Demonstrated ability to identify, troubleshoot, and resolve operational problems.
* Ability to function with a high degree of initiative, judgment, discretion, flexibility, and decision-making.
* Experience in inventory control, distribution, materials management, supply chain operations, or procurement is required.
* Experience using IBMs’ MAXIMO program is preferred.
* Experience in a distribution, construction, supply chain or facilities MRO environment, preferred.
* Superior customer…