Senior Research Administrator

Department: MED-Medical Social Sciences

Salary/Grade: EXS/9

Target hiring range for this position will be between $78,482-$98,102 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Provides administrative leadership by incorporating a significant amount of experience in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. Using extensive research administration experience within the same unit, coordinates all aspects of multiple grant &/or contract pre- & post-award activities. Assists in developing new funding opportunities & strategic plans regarding grants &/or contracts by providing guidance & counsel in regard to grant &/or contract administration which includes attending internal & external meetings, interpreting clauses, reviewing contracts, & resolving reporting &/or expense problems.

Reviews associated policy & procedures & recommends changes to increase productivity & effectiveness.

Supervisor provides overall objectives & in consultation with EE develops deadlines. Work is reviewed for fulfillment of objectives & overall compliance with policy & procedures. EE completes majority of activities without direction; consulting with supervisor only in regard to new or unusual circumstances.

EE uses judgment & an extensive amount of experience to adapt an advanced knowledge of skills, methods, practices, policies & procedures & a moderate degree of innovation, analysis, & reasoning to plan & prioritize work that is primarily project oriented & involves some extremely difficult problems &/or decisions. EE interprets policy.

• New-"Brown Bag"-Interested in becoming an RA?
• Need more "How To:" sessions such as:
  • Fill out internal & external paperwork
  • Create & review budget
  • Review sponsor guidelines
  • Read a solicitation
• Five University Business Processes classes (HR700, HR705, HR715, HR725, HR740)
  • New-"Brown Bag"-Interested in becoming an RA?
• NU-ORI-Res Dam Training session
• SCS course:
  Grantsmanship for the Research Professional
• NCURA-National Council of University Research Administrators/SRA - Society of Research Administrators International (regional or national meetings)
• Certified Research Administrator (CRA)
• ASRSP effort reporting 101
• NU Financials budget reconciliation and reporting
• Audit & Advisory best practices

• Typically administers multiple research projects such as:
  • Complex multi-PI or multi-unit proposals, grants &/or contracts
  • Research portfolio for a more complex small to mid-sized unit
  • NIH U-approximately $500K+/yr. over multiple yrs.
  • NIH P-approximately $500K+/yr. over multiple yrs.
  • NIH T-approximately $100-$200K+/yr. over multiple yrs.
  • DOD and industry awards
  • Center or program grants
  • Proposals with cost sharing
  • Fixed-price contracts
  • Non-funded negotiations such as NDAs, user agreements

• Manages pre-award administration of grants and &/or contracts.
• Coordinates proposal submission.
• Coordinates budget and justification preparation.
• Completes sponsor and university proposal forms.
• Coordinates IRB and IACUC protocols; sub-recipients, facilities, administrative costs, space, and co-investigator agreements.
• Creatively and proactively evaluates and resolves problems and makes decisions.

• Coordinates post-award activities.
• Monitors execution of all financial transactions in research portfolio.
• Forecasts & provides information for reports on financial status of projects.
• Manages day-to-day financial functions.
• Verifies that protocols are linked to CUFS chart strings; labor distribution assignments.
• Completes expenditure reviews.
• Reconciles monthly payroll entries.
• Verifies & processes cost share entries.
• Prepares & submits invoices to sponsors.
• Identifies program income issues.
• Proposes resolutions to overdrafts.
• Prepares interim & final financial reports.
• Facilitates account close out activities.
• Participates in efforts to improve research administration including serving on university committees related to…