Proposal Manager

Proposal Manager

Posting Date: 26 May 2026

City:
Chicago

Location:

Chicago, IL, US, 60603;
Lisle, IL, US, 60532

Contract Type:
Permanent

Division: RINA Consulting IFI Commercial and Tender Management

Level of experience:
Intermediate

RINA is currently recruiting for a Proposal Manager to join its office in Chicago or Lisle, IL within the RINA Consulting IFI Commercial and Tender Management Division.

$90,000 - $105,000 commensurate with experience and education.

Bonus Eligible

The Proposal Manager leads the administrative aspects of RINA’s NAM Proposal Management team, coordinating non-technical activities for timely, high-quality tender submissions. The role works with technical and business development teams to ensure proposals meet company and client standards, monitors tender portals, organizes bid reviews and progress meetings, gathers departmental input, and oversees the submission process from qualification to completion.

• Analyze client request (RFP/Q) and develop proposal responsibility matrix
• Set up and lead proposal kickoff calls to ensure alignment on client focused strategies. Lead and facilitate proposal or presentation review meetings as necessary
• Set up and format proposal documents and presentation decks according to RINA templates
• Collaborates with technical staff to write, review, and edit original content for clarity, compliance, and key messages
• Prepare draft versions of proposal content as assigned (resumes, project fact sheets, corporate information)
• Lead presentation teams, facilitate meetings, develop interview strategy, coach and provide feedback to presenters, and prepare teams for Q&A
• Proofread all material for grammatical and formatting errors
• Create simple graphics that meet RINA brand standards to effectively communicate the strategic visions
• Work with minimal oversight, demonstrating strong interpersonal and persuasive communication skills
• Manage timelines for each proposal, ensuring that deadlines are met
• Verify compliance with client requirements
• When hard copies are required, physically produce documents using internal production resources OR coordinate vendor production of documents
• Manager on time delivery of assigned proposals, whether via online portal, Fed Ex, or via RINA employee
• Archive proposal documents as per regional policy
• Attend weekly Proposal Team meetings to review pending items, proposal status, and team initiatives
• Performs additional responsibilities as required by business needs.

• 5+ years’ of relevant A/E/C experience with an understanding of A/E/C industry terminology and procedures
• Proficient with Microsoft Word, Microsoft PowerPoint, and Adobe InDesign. Adobe Creative Suite is a plus
• Strong organizational and time management skills with demonstrated ability to manage and prioritize multiple projects and deadlines
• Demonstrated experience managing standard and complex proposals from onset to conclusion with general guidance
• Excellent written and verbal skills
• Excellent attention to detail
• Comfortable self-managing; motivated self-starter who will work well in a remote team environment
• Demonstrated ability to facilitate meetings and coordinate large, diverse teams
• Strong leadership, communication, liaison, personnel management, and administrative skills
• Experience working under tight time constraints a plus.

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

RINA North America provides a comprehensive benefits package, including the following insurance options:
Medical, Dental, Vision, Medical Flexible Spending Account, Dependent Care Spending Account, Health Savings Account, Transit, Parking, Basic Life, Basic AD&D, Voluntary Life, Voluntary AD&D, Short-Term Disability, Long-Term Disability, Voluntary Accident, Voluntary Critical Illness, Identity Theft Protection, Pet Insurance, and Employee Assistance Program. Additional benefits provided include paid time off, company holidays, tuition reimbursement,…