Sr Procurement Specialist

Description

SENIOR PROCUREMENT SPECIALIST

Department of Procurement Services

Number of Positions: 2 (Additional vacancies are possible pending budget approval)

Annual Starting Salary: $89,112

Applications for this position will be accepted beginning 6‑4‑26 until 11:59 pm CDT on 6‑18‑26.

Under general supervision, the class is assigned to the Department of Procurement Services and is responsible for coordinating and enforcing the city’s Request for Proposal (RFP), Request for Qualifications (RFQ) and Request for Information (RFI) procurement processes for operating departments and performs related duties as required.

• Responsible for coordinating and enforcing the City’s RFP, RFQ and RFI processes for operating departments.
• Reviews and clarifies detailed specifications submitted by operating departments to ensure completeness and compliance with the city’s procurement standards for the purchase of goods and services (e.g., professional services, commodities, work services, materials, equipment).
• Reviews checklists completed by staff in user departments and completes designated portions for the Department of Procurement Services.
• Verifies the validity of supplemental documentation and attaches to contract packages for further review and approval.
• Advises and provides technical assistance to staff in operating departments on the city’s procurement processes and procedures.
• Evaluates vendor bids, and solicitation of bids/RFPs/RFQs for responsiveness to contract specifications (e.g., cost, qualifications).
• Prepares documentation for advertisement and solicitation of bids from prospective vendors in designated newspapers and periodicals.
• Calculates bid tabulations and makes recommendations for selection.
• Facilitates and participates in evaluation committee reviews of submitted proposals and schedules, and facilitates pre‑bid and post‑bid conferences.
• Participates in and facilitates evaluation committees to review submitted proposals in response to RFPs and RFQs including contract negotiation with selected vendors.
• Prepares addenda for revisions or clarifications to the solicitation of bids/RFP/RFQs.
• Evaluates vendor proposals for responsiveness of bids/RFP/RFQs solicitation documents.
• Reviews and approves contract modifications and prepares addenda to notify prospective bidders of changes.
• Schedules and facilitates pre‑bid and post‑bid conferences to review contract scope and respond to participant questions.
• Reviews contract modifications and amendments to verify allowable contract changes.
• Maintains copies of contract documentation and forwards for imaging and record‑keeping purposes.
• Job requires travel to O’Hare International Airport.
• Additional duties may be required for this position.

(City Hall) 121 N. Lasalle, Suite #806, Midway or O’Hare International Airport, Chicago, IL.

Days:
Monday‑Friday

Hours:

8:30 a.m. to 4:30 p.m.

This position is in the Career Service.

Eight (8) years of work experience in the development, negotiation, and administration of contracts management and/or procurement of supplies, equipment or services.

OR

Graduation from an accredited college with an Associate’s degree, plus six (6) years of work experience in the development, negotiation, and administration of contracts management and/or procurement of supplies, equipment or services.

OR

Graduation from an accredited college or university with a Bachelor’s degree, plus four (4) years of work experience in the development, negotiation, and administration of contracts management and/or procurement of supplies, equipment or services.

OR

Graduation from an accredited college or university with a Master’s degree or higher, plus three (3) years of work experience in the development, negotiation, and administration of contracts management and/or procurement of supplies, equipment or services.

NOTE:

To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment and specific job duties. (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the…