Sr Procurement Specialist Job Chicago area,Illinois USA,Business

Position: SR PROCUREMENT SPECIALIST

JOB ANNOUNCEMENT

SENIOR PROCUREMENT SPECIALIST

Department of Procurement Services

Number of Positions: 9

(Additional vacancies are possible pending budget approval)

Applications for this position will be accepted beginning 3-18-25 until 11:59pm CDT on 4-1-25

Under general supervision, the class is assigned to the Department of Procurement Services responsible for coordinating and enforcing the city’s Request for Proposal (RFP), Request for Qualifications (RFQ) and Request for Information (RFI) procurement processes for operating departments and performs related duties as required.

ESSENTIAL DUTIES

Reviews and clarifies detailed specifications submitted by operating departments to ensure completeness and compliance with the city’s procurement standards for the purchase of goods and services (e.g., professional services, commodities, work services, materials, equipment)

Reviews checklists completed by staff in user departments and completes designated portions for the Department of Procurement Services

Verifies the validity of supplemental documentation and attaches to contract packages for further review and approval

Advises and provides technical assistance to staff in operating departments on the city’s procurement processes and procedures

Evaluates vendor bids, and solicitation of bids/RFPs/RFQs for the responsiveness to contract specifications (e.g., cost, qualifications)

Prepares documentation for the advertisement and solicitation of bids, RFP/RFQs

Participates in and facilitates evaluation committees to review submitted proposals in response to RFPs and RFQs including contract negotiation with selected vendors

Prepares addendum for revision or clarifications to the solicitation of bids/RFP/RFQs

Calculates bid tabulations and makes recommendations for the selection of the lowest bidder, as required

Evaluates vendor proposals for the responsiveness of bids/RFP/RFQs solicitation documents

Reviews and approves contract modifications and prepares addendums in order to notify prospective bidders of changes

Prepares tabulations for bids/RFP/RFQ evaluation reports for vendor selection

Schedules and facilitates pre-bid and post-bid conferences to review contract scope and to respond to participant questions

Reviews contract modifications and amendments to verify allowable contract changes

Maintains copies of contract documentation and forwards for imaging and record keeping purposes

Job requires travel to O’Hare International Airport

Additional duties may be required for this position

Location: 121 N. Lasalle 8th Floor,
Midway or O’Hare International Airport, Chicago, IL.

Days: Monday-Friday

Hours: 8:30a.m. to 4:30p.m.

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Graduation from an accredited college or university with a Bachelor’s degree,
plus four (4) years of work experience in the development, negotiation, and administration of contracts management and/or procurement of supplies, equipment or services, or an equivalent combination of education, training and experience.

NOTE: To be considered for this position you must provide information about your educational background and your work experience.
You must include job titles, dates of employment and specific job duties
. (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position.

Educational & Employment Verification:

Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the…