Executive Assistant, Private Equity Improvement - MAS

Executive Assistant, Private Equity Performance Improvement

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 professionals in more than 40 countries. We take a hands‑on approach to solving clients’ problems and helping them reach their potential. Our culture celebrates independent thinkers and doers who positively impact clients and shape our industry.

A&M’s Private Equity Performance Improvement Services (PEPI) practice, with offices throughout the U.S., focuses on serving upper‑middle‑market and large‑cap private equity firms that engage A&M to improve operating results at their portfolio companies. The companies we serve range from $50 million to over $1 billion.

• Merger Integration & Carve‑outs
• Technology Transaction & Performance Improvement Services
• IT‑post‑acquisition implementations and integration
• HR M&A
• Real Estate Advisory Services

The Executive Assistant is an internal role within the Mergers & Acquisition Services (MAS) practice, reporting to the Operations Director. PEPI is a growing business targeting high growth in the next two to five years. The successful candidate will be a dedicated, people‑and‑solutions‑oriented problem solver charged with end‑to‑end administrative initiatives. Our EAs are viewed as strategic partners who enable our teams to deliver gold‑standard work to our clients, and the EA will also be responsible for planning, coordinating, and executing special projects and events.

• Support the M&A Services Managing Directors in the following capacities:
• Manage and coordinate Managing Directors’ calendars efficiently through Outlook.
• Handle travel arrangements from planning to booking flights, hotels, and ground transportation.
• Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions.
• Work closely with staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate.
• Accurately record Managing Directors’ hours in Agresso to support effective financial tracking and resource management.
• Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance.
• Review and process vendor invoices to ensure timely and accurate payment to vendors.
• Assist with client invoice and allocation processes.
• Update Pipeline with current information as requested by Managing Directors or others on the respective team.
• Help plan, coordinate, and attend mid‑year, year‑end, and other internal or client‑facing events as needed.
• Assist with department and operational activities/projects as needed and perform other work‑related duties as assigned.
• Assist in the preparation of PPT decks and marketing materials for proposals; collaborate with relationship management and marketing to obtain relevant materials.
• Support event planning along with travel 1–3 times per year.
• Support recruitment function (as needed) including candidate interview scheduling and coordination.

• Minimum of 10 years’ experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services.
• Bachelor’s Degree preferred in a relevant field of study or equivalent experience (degree in a business‑related field a plus).
• Highly proficient in computer and calendaring skills, including Microsoft Office Suite, Concur, and SharePoint.
• Strong interpersonal and relationship‑building skills, with the ability to effectively support multiple executives with diverse working styles.
• Demonstrated strong written and verbal communication skills with a focus on clarity, thoroughness, follow‑through, and confidentiality.
• Able to work independently and as part of a team in a fast‑paced environment.
• Strong project management and time management skills with a track record of meeting deadlines and working efficiently under pressure.
• Demonstrated flexibility and a proactive approach to acquiring new knowledge and tackling changing priorities.
• Flexible to work additional hours as required.

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