Insomniac - Seasonal F&B Project Manager

THE ROLE

Insomniac is looking for an enthusiastic Project Manager to provide exceptional pre-planning of food & beverage experience and operations at our festivals. The Seasonal F&B Project Manager will be responsible for the pre-production, oversight of festival concessions operations, budgeting, F&B marketing support, interdepartmental collaboration, team management and more. This position will report to Senior F&B Project Manager. This is a hybrid position.

• Vendor & Sponsor Coordination:
  Act as the primary liaison for concessions vendors and F&B sponsors, ensuring all partners align with company standards on menu, pricing, and presentation.
• Festival Planning & Layouts:
  Work closely with production teams to design and optimize food and beverage layouts based on site maps, crowd flow, and operational needs.
• Logistics & Infrastructure:
  Coordinate site needs such as fencing, sanitation, ice/water delivery, tenting, power drops, and credentials for vendors and internal teams.
• Internal Stakeholder Support:
  Support internal departments like Artist Relations, VIP, and Staff Catering by advancing and fulfilling all their food and beverage requests.
• Team Leadership:
  Hire and manage seasonal F&B operations staff, delegate key tasks, and oversee their schedules, travel, and accommodations.
• Budgeting & Scheduling:
  Assist in managing production budgets, updating sales projections, and building F&B load-in/load-out schedules. Attend production meetings in the lead-up to each event.
• On-Site Management:
  Oversee day-to-day operations during festivals, including signage installation, vendor setup, crowd flow observation, credentialing, and compliance monitoring.
• Compliance & Sustainability:
  Ensure all operations meet local health, liquor, and fire codes. Implement sustainability initiatives such as reusable cup programs and efficient waste management.
• Post-Event Analysis:
  Conduct basic sales and operations analysis, lead after-action reviews, and produce recap reports highlighting wins and areas for improvement.

• This role requires domestic travel, including potential on-site presence at one event while advancing another.

• 2+ years in live event production, F&B operations, or related field
• 1+ years of experience managing or supervising a team
• Familiarity with current food and beverage trends
• Understanding of standard liquor laws, health codes, and operational best practices
• Comfortable navigating festival site maps and layouts
• Proficient in Google Sheets and Google Forms
• OSHA 10 certification
• Excellent at setting and meeting deadlines in a fast-paced environment
• Strong communication and cross-functional collaboration skills
• Proactive, solutions-oriented mindset with a “no task too small” attitude
• Able to manage multiple priorities with a strong sense of urgency
• Comfortable working both at a desk and on-site at outdoor festivals
• Willing to travel frequently for events
• Must be able to lift up to 50 lbs and safely use ladders when needed

• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates on site at our events
• Must be willing travel to work events during evening, holidays and weekend hours, as required, to meet deadlines

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.