Research Study Support Coordinator

Administrative Coordinator

Provides administrative, operational, and research support to a senior faculty member who serves as Principal Investigator, Director of the Health Disparities and Public Policy Program, and Vice Chair of Research, as well as to Co-Investigators in HDPP. The role requires exceptional organizational skills, excellent professional judgment, and the ability to independently coordinate complex priorities across faculty and departmental responsibilities and events.

The coordinator manages calendars, prepares polished written materials, maintains critical filing systems, supports program tasks, and ensures that meetings and events run smoothly. The successful candidate will be comfortable working in a high-expectations environment that involves frequent, direct feedback, iterative refinement of work, high standards of accuracy, and close collaboration with senior faculty.

Core Responsibilities:

• Conduct daily check-ins with the PI to confirm priorities, deadlines, and task urgency; maintain accurate to-do lists and provide timely reminders
• Draft, format, proofread, and finalize letters, memos, presentations, and other materials following established style standards
• Perform detailed editorial review, including hard-copy proofreading, and maintain CVs, bibliographies, and publication records
• Plan and coordinate meetings and events, including room reservations, agendas, materials, hybrid/AV setup, RSVPs, catering, and logistics
• Register the PI for conferences, maintain related documentation, and help prepare post-travel reimbursement packets
• Maintain organized Windows-based filing systems and document conventions
• Gather and compile quarterly newsletter content and perform final quality checks on department drafts
• Conduct literature searches on assigned topics and prepare concise summaries of findings
• Assist in developing presentation materials, including slides, visuals, and background content
• Support preparation of materials for research meetings, talks, and academic presentations

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as social or health science or related appropriate combination of education and experience and 2 years' research study or other relevant experience required;
  Must complete NU's IRB CITI training before interacting with any participants & must re-certify every 3 years.

Minimum

Competencies:

• Demonstrated ability to work on multiple projects simultaneously and balance short- and long-term projects
• Advanced Microsoft (Outlook, Word, Excel, PowerPoint) including strong proficiency with editing, formatting, and Track Changes
• Ability to identify, research, and solve problems independently
• Strong writing, editing, and proofreading skills with a high level of attention to detail and accuracy
• Keen attention to detail and strong organizational skills
• Ability to maintain composure, judgment, and effectiveness in a fast-paced, high-expectations environment

Target hiring range for this position will be between $19.89 - 24.86 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status.