Research Administrator, Cardiology

Job Summary

Provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid‑sized unit, or support a portion of activities in a larger unit. May provide lifecycle pre‑ & post‑award research administration ensuring the fulfillment of all grant &/or contract & compliance requirements. Manages overall day‑to‑day research administration activities & may research & identify funding opportunities & faculty &/or PIs with associated research competencies & interests.

Ensures that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations.

• Typically administers multiple research projects such as:
• Single Principal Investigator (PI) proposals, grants &/or contracts
• Basic multi‑PI or multi‑unit proposals, grants &/or contracts
• Research portfolio for a small to mid‑sized unit
• NIH U‑approximately $500K+/yr. over multiple yrs.
• NIH P‑approximately $500K+/yr. over multiple yrs.
• NIH T‑approximately $100–$200K+/yr. over multiple yrs.
• DOD and industry awards
• Center or program grants
• Proposals with cost sharing
• Fixed‑price contracts
• Non‑funded negotiations such as NDAs, user agreements

• Manages pre‑award administration of grants &/or contracts.
• Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor.
• Establishes procedures at the small to mid‑sized unit level related to pre‑award administration.
• Coordinates large‑scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
• Manage representation of sub‑recipients, cost sharing and administrative costs on a proposal.
• Coordinates IRB and IACUC protocols.
• Prepares &/or reviews complete budget.
• Assesses the need for the redistribution of project F&A among multiple redistributed chart strings.

• Completes post‑award administration of research grants &/or contracts.
• Manages effort commitments of key project personnel.
• Interprets awards documents.
• Reviews and reports expenditures.
• Verifies processing of cost share transactions.
• Reviews award budget status with PIs.
• Provides data needed for interim and final financial and technical progress reports.
• Facilitates account close out activities, coordinating with ASRSP as needed.
• Establishes procedures at the small to mid‑sized unit level related to post‑award administration.
• Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
• Participates in efforts to improve research administration including serving on university committees related to research administration.
• Oversees unit's entire sponsored project portfolio.
• Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost‑sharing &/or effort reporting knowledge.
• Provides information to senior management that is used for department budgeting purposes.

• Processes paperwork associated with hiring & termination of employees.
• Orients new employees.
• Sets‑up faculty &/or post doc appointments &/or completes VISA paperwork.
• Provides training to technical and administrative staff in unit regarding research administration.

• Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
• Recommends changes to improve programs, policy &/or practice.
• Resolves compliance problems & issues working in conjunction with faculty.
• Resolves compliance problems & issues involving research safety, animal subjects and human subjects.
• Alerts supervisor to potential higher risk compliance issues.

• Supervises administrative or financial positions and/or mentor other administrative staff in research administration.

• Successful completion of a full 4‑year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate…